Office Secretary

Technique Roofing is a commercial roofing contractor delivering high-quality roofing, repair, restoration, and maintenance solutions for commercial and industrial facilities. With expertise across a wide range of roofing systems, our team provides dependable service, technical knowledge, and tailored solutions designed to maximize roof performance and protect long-term building assets. We work closely with customers to deliver responsive support, quality workmanship, and efficient project execution across every stage of the roofing lifecycle. We are always looking for motivated professionals who want to grow their careers while contributing to a team focused on delivering exceptional results. Position Summary The Office Secretary serves as the administrative backbone of the Technique Roofing Systems office in Helena, OH. This is a new role created to support our growth, covering accounts receivable and collections, contractor registrations, permit pulling, accounts payable, and interview coordination. The ideal candidate is highly organized, comfortable juggling multiple deadlines, and eager to take ownership of the office. The role can be tailored to the strengths of the right person. Roofing knowledge is helpful but not required Key Responsibilities Contractor Registration & Licensing Complete and renew contractor registrations and licenses across cities, counties, and statesTrack registration and license expiration dates to keep the company in good standingMaintain insurance certificates, bonds, and compliance documents for bids and projectsRespond to customer and general contractor requests for compliance paperwork Permit Pulling Prepare and submit permit applications for roofing projectsCoordinate with Project Managers to gather project details and required documentsTrack permit status through approval, inspection, and closeoutKeep organized digital records of all permits by project Accounts Receivable & Collections Reach out to customers by phone and email to follow up on open and past due invoicesTrack aging reports and keep collection notes current in Sage IntacctPost customer payments and reconcile accounts accuratelyWork with Project Managers to resolve billing questions and disputes quickly Accounts Payable Enter and process vendor invoices, matching them to purchase orders and receiptsCode invoices to the correct jobs and accounts in Sage IntacctAssist with weekly payment runs and resolve vendor billing questionsSupport month end close and reconciliations as needed Office Operations Answer phones, greet visitors, and route calls and requests to the right team memberKeep CenterPoint up to date with accurate job, customer, and vendor data (training provided)Collect interview paperwork and help schedule candidate interviewsOrder office supplies and support leadership and Project Managers with scheduling, data entry, and other administrative tasks as needed Qualifications Required 2+ years of experience in an administrative, secretarial, or office support roleExperience with accounts receivable, collections, or accounts payableStrong organizational and multitasking skills with the ability to manage deadlinesExcellent written and verbal communication and customer service skillsAbility to handle confidential information with discretionProficiency in Microsoft Office (Excel, Outlook, Word) Preferred Experience with Sage IntacctExperience pulling permits or managing contractor registrationsBackground in construction, roofing, or the tradesExperience working in a paperless office environmentBilingual (English/Spanish) a plus Final compensation will be based on experience, skills, and location. US Pay Range: $50,000 USD - $60,000 USD Thank you for considering a career with Technique Roofing. We believe great teams are built on diverse perspectives. We are proud to be an equal opportunity employer and consider all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We invest in our people and provide competitive pay, benefits, and a supportive work environment where your skills and contributions matter.