Office & Recruiting Operations Coordinator

The Role

We're scaling fast and we need someone who keeps the whole operation running smoothly. This role blends office management, recruiting operations, and executive support — you'll be the glue that holds a lot of moving pieces together. One day you're scheduling panels across a packed hiring slate, the next you're coordinating office logistics for a new hire cohort or supporting the talent team on calendar and communications.

If you're highly organized and take pride in the details, this is a great opportunity to grow inside a fast-moving people team at a fintech company rewriting the playbook for wealth management.

This role will require 4 days a week in the NYC office.

Your Impact

• Coordinate recruiting operations across the talent team — own scheduling for recruiter screens, hiring manager interviews, and Farther Day panels, with clean handoffs at every stage
• Maintain data accuracy in Greenhouse: keep candidate stages updated, track notes, and flag any gaps for the recruiting team
• Provide executive support to the Talent team and VP of People: help manage calendars, schedule internal and external meetings, and handle logistics for time-sensitive priorities
• Manage day-to-day office operations, including supply ordering, vendor coordination, maintenance requests, and general facilities upkeep
• Support office event logistics for prospective Advisors, building registration, guest access, room prep, and day-of hospitality
• Support the new hire onboarding experience for NYC: workspace setup, badge access, day-one welcome, and office orientation
• Continuously look for ways to streamline processes and use technology (including AI tools) to make the team more efficient

The Ideal Match

• Takes initiative and ownership; spots problems, drives solutions, and genuinely cares about the impact on the team and the business
• Exceptionally organized with a strong attention to detail
• Strong communicator who can manage multiple stakeholders at once without losing their cool
• Comfortable in a fast-moving environment where priorities shift and no two days look the same
• Tech-savvy and quick to pick up new tools (Greenhouse, Google Workspace, Slack, scheduling platforms)
• Polished and professional — you're comfortable representing Farther to candidates, advisors, and executives

Bonus Points

• Prior experience in recruiting coordination, executive assistance, or office management
• Familiarity with Greenhouse or another ATS
• Experience in a high-growth startup, fintech, or financial services environment
• Background in event coordination, hospitality, or client-facing operations