Office Ops and Inventory Coordinator

About the role

We are a fast-paced Series A startup growing our team of dynamic builders, tech-enthusiasts, and compassionate professionals on a mission to deploy AI-powered robotic solutions that make supply chain operations more human-friendly and efficient. We are seeking an organized and detail-oriented Office Ops and Inventory Coordinator to provide support with the day-to-day activities of the office for Ambi HQ, as well as help with Ambi’s in-office shipping, receiving, and inventory operations.

In this role, you will be a strong and reliable support to our team, company operations, and robotics systems at both Ambi HQ and customer sites. You will help oversee the day-to-day operations of the office, ensuring a smooth, organized, and well-supported environment for the team. This is a full-time, in-office, temporary position based at Ambi HQ, lasting approximately from August 2026 to January 2027.

Responsibilities

• Support office operations such as kitchen and lunch programs, facilities and maintenance, vendor management, office phone line, and team events
• Support the maintenance of accurate and organized inventory system (physical and digital)
• Manage shipping requests and ensure timely material transactions with proper labeling and shipping
• Perform cycle counts, check different sections of inventory on a rotating basis, reconcile discrepancies to determine root causes
• Assist with the purchasing process and tracking of order deliveries to ensure timely delivery
• Support Finance activities and provide accurate documentation for monthly reconciliation and year-end audit
• Execute adjustments in DEAR as designated by existing Ambi processes, as needed
• Prepare Expensify reports for shipping & freight and People Ops expenses, as needed
• Perform other related duties as requested

Requirements

• Strong organization, process, and people skills
• Excellent communication skills
• Proficiency in Google Sheets/Excel
• Ability to lift up to 25lb
• Strong interpersonal skills to interact positively with all employees and vendors
• Humility and a "get it done" attitude, regardless of the task
• Demonstrated ability to work independently with a high level of initiative
• A high degree of integrity and professionalism
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Startup experience a plus
• Warehouse/inventory management experience a plus

Benefits

• 401k with 5% matching by Ambi
• Free parking on site at HQ
• Access to a full gym at HQ
• Free lunches 2x per week

Schedule

Full-time, in-office, temporary position lasting approximately from August 2026 to January 2027.