Office Operations Support Coordinator

Job Summary

Our client is seeking an Office Admin who will be involved in managing department communications, supporting Meter Measurement tasks, and handling various administrative duties such as payroll processing, data entry, and purchase order preparation. The ideal candidate will be organized, detail-oriented, and skilled in office software, with a focus on supporting daily operations and coordinating external services.

Key Requirements

• Proficiency with office software (Google Maps, Google Earth, Workday, Maximo).
• Basic computer skills and ability to create requisitions and manage time systems (e.g., timesheets, sick time, etc.).
• Experience with Excel and data entry.
• Strong organizational and note-taking skills.
• Ability to work independently and collaboratively.
• Previous administrative or office experience is preferred but not required.

Key Responsibilities

• Manage department communications (incoming and outgoing).
• Maintain files, process time, payroll, PTO, and handle data entry.
• Prepare purchase orders, receipts, code invoices, and track backorders.
• Support Meter Measurement tasks, including purchases, scheduling meter changes, Maximo reports, BPU reporting, and meter maintenance.
• Handle gate station permitting, utility billing, and coordinate external services (landscaping, security maintenance).
• Cook up regulatory and emergency response training.
• Oversight equipment calibration and track calibration reports.