Office Operations Coordinator

About the role

Join the healthcare information technology team that’s turning drug and medical device data into knowledge used by thousands of hospitals; the majority of U.S. health plans, retail pharmacies, and pharmacy benefit managers; and millions of healthcare decision makers throughout the world. Partnering with our information system developer and healthcare institution customers, you’ll help evolve leading-edge thinking into reality and make a measurable difference in improving human health.

Responsibilities

• Serve as the first point of contact for all visitors, calls, and deliveries.
• Own the daily “readiness” of the office—managing inventory, supplies, mail, and shipping with proactive attention to detail.
• Provide high-quality administrative partnership to the Executive Leadership Team, including calendaring, travel coordination, and expense reports.
• Cook up office events, catering, and employee engagement activities.
• Manage room scheduling and provide basic troubleshooting for video conferencing tools (Zoom/Microsoft Teams) to ensure hybrid meetings run professionally.
• Support various teams with clerical tasks, onboarding logistics for new hires, and internal office communications.

Requirements

• Proven success in a front desk, office coordination, or administrative role within a corporate environment.
• A polished communicator who maintains confidentiality when assisting executive leadership and high-level visitors.
• You are a natural "multitasker" who can manage shipping logistics one moment and executive travel the next without losing focus.
• Proficient in Microsoft 365 (Outlook, Teams, Word, Excel) and comfortable navigating modern office systems.
• This is a 100% on-site role in South San Francisco. You must be able to support daily office activities, which may include lifting or moving items up to 30 lbs.

Qualifications

• Intelligent.
• Productive.
• Committed.
• Willing and able to go above and beyond.
• Passionate about making a difference.
• Innovative.
• Energized.

Skills

• Excellent communication skills.
• Attention to detail.
• Organizational skills.
• Microsoft 365 proficiency.
• Ability to multitask.

Benefits

• Medical
• Dental
• Vision
• Long Term Disability
• Life Insurance
• Matching 401k
• Flexible Spending Savings Account
• Paid Holidays
• Paid Time Off
• Employee Assistance Program

Pay

The reasonable estimate, if hired in San Francisco, is $49,000 – $55,000.

Schedule

This is a 100% on-site role in South San Francisco.