Office & Operations Coordinator

About the role

Delta E is an MEP engineering and design consulting firm dedicated to forming collaborative partnerships with clients. The role is well-suited for design professionals who enjoy project and task ownership and problem-solving.

Responsibilities

• Manage day-to-day office operations and maintain a professional, organized, and welcoming office environment
• Cook up office vendors, maintenance requests, supplies, kitchen/snack inventory, and workplace logistics
• Provide flexible administrative support across teams, including document preparation, coordination, recordkeeping, and data management
• Maintain and organize company records, databases, templates, and administrative documentation
• Support employee onboarding, office setup, and general administrative processes
• Cook up company events, meetings, trainings, and team activities including managing location and catering logistics
• Proactively identify operational needs, initiate tasks independently, and support process improvements across the organization
• Provide flexible administrative and operational support across teams in a fast-paced, collaborative environment

Requirements

• 3+ years of experience in office administration, operations coordination, and/or administrative support roles. Experience in AEC industry preferred
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and shifting responsibilities in a fast-paced environment
• Excellent written and verbal communication skills with strong attention to detail and follow-through
• Proven ability to work independently, take initiative, and proactively identify and complete tasks with minimal oversight
• Highly adaptable and comfortable wearing many hats across office operations, administrative support, employee support, and company initiatives
• Ability to take direction from multiple team members and stakeholders while remaining organized and responsive
• Reliable, resourceful, and solution-oriented with strong problem-solving skills
• Experience coordinating vendors, office operations, workplace logistics, or company events
• Comfortable learning and navigating new software systems, platforms, and administrative tools as company needs evolve
• Ability to maintain professionalism and discretion while supporting leadership and internal teams

Qualifications

• Full-time onsite presence in our downtown Seattle office
• Strongly preferred: 3+ years of prior experience working in the AEC (Architecture, Engineering, and Construction) industry or a related engineering consulting/professional services environment
• Familiarity with engineering consulting project workflows, proposal processes, and project coordination practices
• Familiarity with CMap or similar CRM, project management and operation software
• Experience maintaining or updating internal websites, intranet platforms, or basic web content
• Experience supporting onboarding or HR administrative processes
• Experience planning internal events or employee engagement activities

Skills

• Office administration
• Operations coordination
• Administrative support

Benefits

• Competitive salary
• Comprehensive Health Insurance plan with medical, vision, and dental insurance (premiums covered for employees and 50% of premiums covered for dependents)
• 401K Plan with Employer contributions
• Employee Assistance Program (EAP)
• Life Insurance
• Long Term Disability Insurance
• Pet Insurance
• Flexible work environment and schedule
• Paid time off and holidays
• Reimbursement for work related licenses and related approved needs
• Office location in Pioneer Square with free gym access
• Unlimited use Orca Passport transportation pass

Pay

$75,000 - $90,000 USD per year (Delta E)

Schedule

Full-time onsite presence in our downtown Seattle office