OFFICE MANAGER - WWBT

About Gray Media

Today, we are a growing multimedia company headquartered in Atlanta, Georgia. We are the nation's largest owner of top-rated local television stations and digital assets serving 117 full-power television markets that collectively reach approximately 37% of US television households. The portfolio includes 80 markets with the top-rated television station and 100 markets with the first and/or second highest rated television station in average all-day ratings across 116 of such markets that were measured by Nielsen in 2025. We also own the largest Telemundo Affiliate group with 47 markets and Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Our additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.

About WWBT

WWBT 12 On Your Side is the Gray-owned NBC-affiliated television station located in Richmond, serving Central Virginia and beyond; embodying excellence, innovation, and community commitment. We fulfill our “On Your Side” brand promise through quality news, programming, and information across all media platforms. Richmond (DMA 56), the capital of Virginia, is located on the incredible James River and offers a wide range of cultural and historical attractions.

Job Summary/Description

• Partner with Corporate Human Resources, Benefits, and Payroll to ensure accurate employee records and payroll processing
• Perform light accounting and support office financial activities
• Cook up new-hire orientations, including company benefits, policies, and procedures
• Manage payroll changes such as hires, promotions, pay adjustments, and terminations
• Maintain personnel files and update employee records within HR systems
• Manage station reporting records on the FCC website and complete annual FCC reports
• Ensure compliance with FCC regulations and applicable governmental agencies
• Aid in recruitment efforts and job postings
• Support the administration of Workers’ Compensation matters and OSHA guidelines (knowledge preferred)
• Aid in planning and execution of station events
• Handle general administrative duties, including ordering office supplies
• Process vendor invoices through the company’s accounts payable system
• Manage front desk reception responsibilities
• Work closely with, and serve as backup to, the Office Accounting Manager

Qualifications/Requirements

• Minimum 3+ years of administrative and human resources experience, with a focus on employee relations and payroll
• Basic knowledge of accounting concepts and principles
• Proficiency in Microsoft Office, including strong Excel skills
• A college degree in Human Resources, Business Administration, or a related field is a plus
• Strong organizational, time-management, and prioritization skills
• Excellent interpersonal and communication abilities
• Solid understanding of employment laws and payroll regulations
• Experience with HRIS and payroll systems (UKG or similar platforms preferred)