Office Manager

About The Role

At Guild AI, we are building the control plane for the future of AI agents. Our San Francisco office is the physical hub where innovation happens. We are seeking an Office Manager who views office operations as a critical infrastructure project integral to our unique culture. This role involves designing the environment that allows our builders to move with relentless momentum and ensuring every candidate who walks through our doors has an exceptional experience.

What You'll Do

• Operate the Workspace: Own all day-to-day operations including managing vendor relationships, badge access, and ensuring technical setups are friction-free.
• Manage Recruiting Coordination: Handle the full candidate logistics lifecycle, from scheduling to confirmations, on-site coordination, ATS hygiene, and offer logistics. Serve as the primary point of contact for candidates.
• Optimize Processes: Streamline workflows like onboarding logistics and improve supply-chain for hardware to enhance efficiency.
• Enable a Builder Culture: Organize daily activities such as keeping kitchen areas stocked, planning lunches/dinners, and staying updated on employee/candidate travel, internal events, and programs that reinforce our values.
• Front-Line Ambassadorship: Be the first point of contact for all guests: candidates, customers, partners, ensuring they experience the professional, high-energy environment Guild is known for.

Requirements

• 2+ years experience in SF-based office management, administrative support, recruiting coordination, or a combination preferred.
• Exceptional communication skills and a "customer-centric" approach to internal support.
• Proficiency with modern productivity tools (Slack, G-Suite, Zoom, a modern ATS).
• Ability to be on-site in our San Francisco office Monday through Friday.

Why This Role Matters

This role builds the foundation for our San Francisco office, which is growing. We are expanding to a second floor this fall, and there is no one on-site today to own the foundation. This person takes recruiting coordination off the plates of a remote team and brings the kind of candidate experience that reflects who we are as a company. It's an operational role with real leverage.

Compensation

Competitive base salary + meaningful equity + comprehensive benefits (health, dental, 401k, flexible PTO). Compensation varies based on experience. Guild is an equal opportunity employer. We value diverse perspectives and believe they make our product and team stronger. Compensation Range: $85K - $125K.