Office Manager / Title Clerk

Job Summary

We are seeking a candidate with strong dealership accounting knowledge and title and registration experience to join our growing team. The ideal candidate is organized, communicates effectively, and is motivated to identify and support continuous process improvements.

Responsibilities

• Manage staff of 10 employees
• Direct, support, and guide employees to peak performance abilities
• Organize and utilize office procedures
• Manage office supplies
• Process weekly and monthly manufacturer payments and post journal entries
• Post all daily floor plan transactions
• Monitor contracts in transit and timely report any concerns to controller
• Process warranty cancellation refunds
• Handle all courtesy delivery transactions
• Prepare and submit monthly State sales tax return
• Calculate finance income and consequently finance commissions
• Process all vehicle sales
• Verify gross profit on all vehicle sales
• Process documents for state registration
• Follow the proper paperwork - verify signatures, etc
• Ensure that tax and title documents are completed correctly
• Prepare title work for sold vehicles and submit to DMV
• Process all payoffs
• Obtain and manage all dealer titles and MSO’s
• Follow up on outstanding discrepancies
• Oversee cross training within the department

About the Role

The ideal candidate is organized, communicates effectively, and is motivated to identify and support continuous process improvements. This role offers health, dental, and vision insurance, generous PTO, paid holidays, a 401k with match, career growth opportunities, and a catered monthly appreciation lunch. There's also a holiday bonus to be paid out at the end of the year.

Qualifications

• Accounting experience is required
• 5 years of dealership experience desired
• Experience using Microsoft Office suite
• Vitu experience desired
• An approachable and friendly attitude is required
• Excellent communication and organizational skills

About Us

The focus of everything we do is our customers. Employee involvement is a way of life here, and integrity must never be compromised. Founded in 1925, Kayser has grown to sell Chrysler, Dodge, Jeep, Ram, Chevrolet, Buick, GMC, Isuzu Trucks, Ford, and Lincoln brands in eight locations across Wisconsin. We're an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.