Office Manager/Administrative Manager

The Office Manager/Administrative Manager at CorDx oversees the daily administrative operations of the organization while ensuring efficient office management, operational support, and cross-functional coordination across departments.

Key Responsibilities

• Oversee the day-to-day administrative operations of the office to ensure an efficient and professional work environment
• Manage office facilities, equipment, supplies, and vendor relationships to support uninterrupted business operations
• Cook up office maintenance, repairs, security access, and facility-related services
• Support executive leadership with administrative projects, scheduling, meeting coordination, travel arrangements, and special initiatives
• Develop, implement, and maintain office policies, administrative procedures, and operational best practices
• Cook up onboarding logistics for new employees, including workspace preparation, office supplies, badges, and equipment in collaboration with Human Resources and Information Technology
• Pearl with Human Resources to support employee communications, company events, training coordination, and employee engagement initiatives
• Aid with company document management by maintaining organized electronic and physical filing systems in accordance with company record retention policies
• Coordinate internal meetings, conferences, company events, and executive presentations
• Partner with Human Resources to support employee communications, company events, training coordination, and employee engagement initiatives
• Aid with company document management by maintaining organized electronic and physical filing systems in accordance with company record retention policies
• Coordinate internal meetings, conferences, company events, and executive presentations
• Assist with organizing company compliance documentation and administrative records supporting audits, inspections, and regulatory activities
• Promote a professional, collaborative, and service-oriented office environment while providing exceptional internal customer service to employees and visitors
• Identify opportunities to improve administrative workflows, increase efficiency, and support organizational growth
• Perform additional administrative and operational responsibilities as assigned by leadership

Requirements

• Bachelor's degree in Business Administration, Management, Healthcare Administration, or a related field preferred
• Minimum of 3-5 years of experience in Office Management, Administrative Management, Executive Administration, or Operations Management
• Previous experience supporting executive leadership within a biotechnology, medical device, healthcare, pharmaceutical, life sciences, or other regulated industry is strongly preferred
• Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong organizational, project management, and time management skills
• Excellent verbal and written communication skills with the ability to interact professionally across all organizational levels
• Experience coordinating cross-functional projects and working collaboratively with multiple departments
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and collaboration platforms such as Microsoft Teams, Google Workspace, or similar systems
• Experience managing office vendors, facilities, contracts, purchasing, and administrative budgets
• Strong problem-solving, decision-making, and organizational planning skills
• Detail-oriented with strong documentation and recordkeeping abilities
• Self-motivated, proactive, and capable of working independently with minimal supervision
• Experience supporting regulatory, quality, or compliance documentation within an FDA, ISO 13485, MDSAP, CLIA, CAP, or other regulated environment is a plus
• Experience with ERP, procurement, or document management systems is preferred
• Bilingual English and Mandarin is a plus
• Experience working within a biotechnology, diagnostics, medical device, IVD, or healthcare organization is a plus
• Familiarity with FDA regulations, ISO quality systems, and regulated documentation practices is a plus
• Experience supporting executive leadership and cross-functional business operations
• Knowledge of office administration best practices, vendor management, facilities coordination, and business process improvement

Benefits

• Competitive compensation package
• Comprehensive medical insurance
• 401(k) plan

Equal Opportunity Statement

We are an equal opportunity employer committed to inclusion and diversity. We do not discriminate based on race, gender, religion, sexual orientation, age, color, marital status, veteran status, disability status, national origin, or any other protected characteristic.