Office Manager, SI Office

The Department of Design and Construction's (DDC) Operations Division, Staten Island Borough Office, is seeking an experienced and organized Office Manager.

About the Role

The selected candidate will assume overall responsibility for coordinating and overseeing the administrative support functions of the Staten Island Borough Office. The Office Manager will supervise administrative staff, provide support to field personnel, and create and maintain databases in coordination with other divisions.

Responsibilities

• Processing watermain shutdown requests for active projects
• Managing Freedom of Information Law (FOIL) requests in collaboration with DDC Legal and project engineers
• Updating monthly site lists and maintaining Protected Street Status records using the NYCStreets database
• Preparing monthly infrastructure reports for Staten Island projects
• Preparing and receiving project boxes for archiving and liaising with the Records Unit for box pickup
• Responding to homeowner and business complaints received via 311 calls and managing water main shutdown notifications
• Oversight and maintenance of the visitor sign-in log and records filing system
• Approving conference room scheduling and collaborating with building management and the Operations Facilities team on all facilities-related matters
• Monitoring security cameras to ensure the safety and security of guests and staff
• Submitting monthly borough office reports
• Serving as the backup liaison for Operations Technology and Innovation and assisting the Assistant Commissioner with special projects as needed

Requirements

All candidates must be currently authorized to work full-time in the United States (U.S.). In compliance with Public Law 99-603, candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension, including but not limited to OPT/STEM visas, H-1B visas, F-1 practical training, permanent residence sponsorship, or any proposed change of visa type.

Degree Requirements:

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above

Experience Requirements:

• One year of experience as described in "1" above

Qualifications

Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Skills

N/A

Benefits

N/A

Pay

$62,868.00 – $81,208.00

Schedule

N/A