Office Manager - Pediatric Therapy Clinic

Who We Are

Compleat KiDZ is a network of pediatric therapy clinics providing multidisciplinary care, including Occupational, Physical, Speech, and ABA therapies. We are seeking a motivated, hands-on leader who enjoys building teams, streamlining operations, and delivering exceptional patient experiences. If people naturally look to you for leadership, you work well with others, and you take pride in running a clinic like it's your own, we'd love to meet you.

Why You'll Love This Role

You'll have the autonomy to manage daily clinic operations and make a real impact. Your leadership and performance directly influence your earning potential. Shape clinic culture and support staff success. Help ensure children and families receive high-quality, seamless care. Develop leadership skills with opportunities for advancement.

Key Responsibilities

• Oversee daily clinic operations across multiple disciplines.
• Lead and support front desk team members, including referral intake, scheduling, and onboarding.
• Interview, hire and train BT/RBTs ensuring high-quality care
• Ensure efficient clinic workflows while maintaining HIPAA compliance.
• Assist with billing, payroll, and insurance authorizations.
• Build strong, positive relationships with providers, staff, and families.

Qualifications

• 2+ years of experience in a healthcare or clinical office setting
• Strong leadership, organization, and communication skills
• Knowledge of pediatric therapy services (OT, PT, ST, ABA preferred)
• Proficiency with computer systems and ability to learn new technology
• Understanding of HIPAA and healthcare compliance standards
• Ability to pass a background check

Physical Demands

Typical office responsibilities including sitting, standing, walking, and working on a computer or mobile device.

Perks & Total Compensation

• Base salary of $60,000 annually
• Quarterly Performance-based incentive plan that rewards strong leadership, operational excellence, and clinic success—offering total earning potential up to $100,000 based on eligibility and achievement of defined performance metrics
• Medical, Dental, and Vision Insurance
• Pet Insurance
• 401(k) with company match
• Paid vacation and holidays
• Career growth opportunities
• Supportive, team-oriented work environment