Office Manager | Part-Time | Macon Centreplex

Responsibilities

• Reconcile bank deposits, cash receipts, and sales reports with point-of-sale and event reporting systems.
• Prepare weekly and monthly financial reporting packages for Corporate Finance.
• Aid with month-end and year-end closing activities, journal entries, and account reconciliations.
• Generate financial reports including Profit & Loss statements, event recaps, catering activity summaries, labor reports, and revenue analyses.
• Maintain compliance with internal accounting controls and audit requirements.
• Maintain all subcontractor, vendor, and service provider agreements for the venue.
• Cook up coordination of the collection and tracking of required vendor documentation, including Certificates of Insurance (COIs), W-9s, business licenses, permits, and executed contracts.
• Develop and maintain organized filing systems for financial, operational, HR, and legal records.
• Ensure proper document retention and compliance with company recordkeeping policies.
• Maintain business licenses, permits, certifications, and regulatory documentation required for venue operations.
• Track training records and compliance certifications for employees and departments.
• Maintain payroll records and supporting documentation.
• Generate payroll reports by department, event, and labor category.
• Serve as the venue liaison for payroll inquiries and coordinate with Corporate Payroll as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• 1 year of experience in office management, accounting, finance, or business administration.
• Experience in hospitality, food and beverage, entertainment venues, or event operations strongly preferred.
• Experience managing contracts, vendor agreements, and compliance documentation preferred.
• Understanding of accounting principles, payroll administration, and financial reporting.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience preparing accurate spreadsheets and reports.
• Ability to maintain confidentiality and exercise sound judgment.
• Consistent and reliable attention to detail, accuracy, and validity.
• Ability to multi-task in a fast-paced, changing environment.
• Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate with all team members professionally and supportively.