Office Manager (Part-Time)

About the role

The Office Manager will oversee the day-to-day operations of the Boston office, ensuring a professional, welcoming, and productive environment for employees, candidates, clients, and visitors. They will manage relationships with building management, vendors, and service providers, coordinate maintenance, repairs, office improvements, and facility-related projects. The role also involves overseeing office inventory, supplies, equipment, and workplace resources, identifying and implementing improvements that enhance the employee experience, and partnering with IT support providers to coordinate employee technology needs.

Responsibilities

• Serve as the primary point of contact for day-to-day Boston office operations.
• Ensure the office remains a professional, welcoming, and productive environment for employees, candidates, clients, and visitors.
• Manage relationships with building management, vendors, and service providers, coordinating maintenance, repairs, office improvements, and facility-related projects.
• Oversee office inventory, supplies, equipment, and workplace resources.
• Identify and implement improvements that enhance the employee experience and support a growing office.
• Partner with IT support providers to coordinate employee technology needs, workstation setup, equipment provisioning, and troubleshooting.
• Maintain office technology inventory and support equipment lifecycle management.
• Help ensure employees have the tools and resources they need to be successful from day one.
• Coordinate office-related onboarding and offboarding activities, ensuring a seamless employee experience.
• Prepare workspaces, facilitate access and equipment setup, and support first-day logistics.
• Partner with People Operations Manager, hiring managers, and IT to coordinate onboarding schedules and employee transitions.
• Manage office vendors, purchasing, invoices, and recurring operational expenses.
• Maintain office records, resources, and operational documentation.
• Support internal communications and other administrative initiatives as needed.
• Plan and coordinate office events, team celebrations, volunteer activities, leadership visits, and other employee engagement initiatives.
• Manage event logistics, catering, and vendor coordination.
• Partner with People Operations Manager and leadership to foster a collaborative, inclusive, and engaging workplace culture.

Requirements

• 3+ years of experience in office management, workplace operations, facilities coordination, hospitality, or administrative support.
• Exceptional organizational skills and attention to detail - you notice what needs to be done before being asked.
• Excellent written and verbal communication skills; comfortable interacting with employees at all levels including firm leadership.
• Proactive, resourceful, and solutions-oriented - you take ownership and follow through.
• Experience coordinating vendors, managing inventory, and supporting office operations.
• Proficiency in Microsoft Office: Outlook, Word, Excel, and PowerPoint.
• Experience supporting onboarding, employee events, or workplace experience initiatives preferred.
• Comfortable working independently while collaborating effectively across teams.

Skills, Knowledge and Expertise

• What You’ll Bring:
• 3+ years of experience in office management, workplace operations, facilities coordination, hospitality, or administrative support.
• Exceptional organizational skills and attention to detail - you notice what needs to be done before being asked.
• Excellent written and verbal communication skills; comfortable interacting with employees at all levels including firm leadership.
• Proactive, resourceful, and solutions-oriented - you take ownership and follow through.
• Experience coordinating vendors, managing inventory, and supporting office operations.
• Proficiency in Microsoft Office: Outlook, Word, Excel, and PowerPoint.
• Experience supporting onboarding, employee events, or workplace experience initiatives preferred.
• Comfortable working independently while collaborating effectively across teams.

Benefits

• - Competitive compensation and performance-based bonuses
• - Learning & development programs and mentorship
• - Exposure to high-impact projects
• - Volunteer events that support giving back to our local communities
• - Weekly company-sponsored team social
• - Annual summer party, holiday party, and other fun events