Office Manager (part-time)

Key Responsibilities

• Oversee daily administrative operations, including mail distribution, greeting visitors, and maintaining a clean, organized office environment
• Manage schedules, coordinate meetings, help with travel arrangements, provide direct support to the leadership team
• Monitor inventory, order office and kitchen supplies, and serve as the primary contact for facilities vendors (IT support, maintenance, janitorial services)
• Bookkeeping tasks such as processing invoices and tracking expenses
• Aid in HR functions, including onboarding new hires and offboarding terminations, while working with Gusto to maintain compliance
• Run bi-weekly payroll
• Plan and coordinate small team events, lunches, and celebrations to foster a positive workplace culture

Requirements

• No prior work experience is required.
• Strong technical proficiency with MS Office (Word, Excel) or Google Workspace.
• Experience with bookkeeping software like QuickBooks is a plus.
• Exceptional organizational ability, strong verbal and written communication, and the flexibility to adapt to changing priorities.

Other Skills

• An Associate's or Bachelor's degree in Business Administration, Marketing, Finance, Accounting, or any STEM field; or a high school degree with 2 years of experience in an office management or a comparable administrative role.

Education

• Candidates must be legally authorized to work in the United States.

Company Information

• Type: Part-Time (approx. 20 hours per week), with the potential to convert to full time depending on candidate's skills, performance, and interest
• Location: 100% In-Person
• Benefits: Paid time off, Sick Time, Company Holidays, On-site parking