Office Manager (Part Time)

What You'll Do

• Provide executive and personal assistant support to the team, including complex calendar management, meeting coordination, travel planning, expense management, and a wide range of administrative support as needed.
• Cookier arrangements, including handling flights, accommodations, transportation, visa requirements, and the creation of detailed itineraries while proactively managing logistics and adapting to scheduling changes.
• Partner closely with Human Resources to deliver seamless onboarding experiences for new hires: prepare workspaces, coordinate orientations, and assist with HR-related projects and initiatives as required.
• Collaborate with IT Support to coordinate employee setup, including email access, equipment provisioning, system access, and providing troubleshooting support for new and existing team members.
• Plan and execute company events and meetings, from bi-annual strategy sessions and holiday events to team-building activities, offsite meetings, and other special events.
• Oversee office operations and all administrative functions, including ordering and maintaining office supplies, managing kitchen inventory, snacks, beverages, and other workplace essentials, ensuring a well-organized and inviting office environment.
• Serve as the primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and confidentiality.
• Liaise cross-functionally with a variety of departments and external business partners to coordinate projects, meetings, deliverables, and company initiatives.
• Project manage ongoing assignments and special initiatives, organizing priorities, ensuring deadlines are met, and efficiently completing deliverables.
• Anticipate and prepare materials and logistics for meetings, including coordinating agendas, preparing presentations, taking notes, and maintaining organized records of meeting outcomes and action items.

What We're Looking For

• A high school diploma or GED is required. A bachelor's degree in administration is a plus, but not required.
• At least 4 years of experience in an executive assistant role or a similar office/administration role.
• At least 3 years of administrative experience, including demonstrated verbal and written communication skills.
• Experience in the beauty industry is a plus, but not required.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality at all times.
• Good organizational and time management skills, with efficient use of computer software.
• Demonstrated interpersonal skills, showing understanding in relationship-oriented aspects of social effectiveness, and the ability to operate successfully in a variety of social exchanges.
• Display prudence, showing a willingness to see the perspectives of others and to respect divergent opinions.
• Display competence and proficiency in your area of expertise.
• Able to display sound decision-making abilities or lead an effective decision-making process.
• Influencing skills: capacity to inspire peers, subordinates, and managers.
• Physical ability to regularly talk or hear, frequently stand, walk, and use hands and arms; occasionally lift office products and supplies up to 15 pounds.
• Local travel may be required for order pickups and running errands as needed.