Office Manager - Old Cathedral

Job Summary

The Basilica of Saint Louis, King of France (The Old Cathedral) is seeking a Parish Office Manager to oversee the daily administrative operations of the parish office.

Job Description

• Serve as the first point of contact for parishioners, visitors, vendors, and community members, providing courteous and professional assistance.
• Answer, screen, and respond to telephone calls, emails, and general inquiries.
• Provide information regarding Mass schedules, sacramental preparation, parish ministries, museum operations, and parish events.
• Maintain parish calendars, meeting schedules, facility reservations, and Pastor travel arrangements.
• Prepare and distribute parish correspondence, announcements, mailings, and other communications.
• Create and publish the weekly parish bulletin using Canva, coordinating content review and approval with the Pastor.
• Maintain sacramental records including Baptisms, First Communions, Confirmations, Marriages, and Funerals.
• Prepare and submit required Archdiocesan reports, including Annual Catholic Appeal, St. Louis Review, and Status Animarum documentation.
• Provide administrative support to the Pastor, parish staff, ministry leaders, volunteers, and parish committees.
• Aid in the planning and coordination of parish events, meetings, and special projects.
• Update parish communication platforms, including website content and electronic communications.
• Maintain strict confidentiality regarding parishioner, personnel, financial, and pastoral matters.
• Perform other duties as assigned by the Pastor.

Job Qualifications

• Associate degree, administrative training, or equivalent work experience preferred.
• Previous experience in office administration, office management, customer service, receptionist, or executive support roles preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Canva.
• Experience with databases, parish management software, or similar office systems preferred.
• Excellent organizational, interpersonal, and customer service skills.
• Strong verbal and written communication abilities.
• Willingness to learn new technology and software applications.
• Bilingual proficiency is a plus.

Supports the Mission

Supports the mission, values, and teachings of the Catholic Church.

Knowledge and Skills

• Strong administrative and office management skills.
• Excellent customer service and communication abilities.
• Proficiency in Microsoft Office applications and Canva.
• Ability to maintain accurate records and databases.
• Strong organizational, time management, and problem-solving skills.
• Ability to prioritize multiple responsibilities while maintaining attention to detail.
• Ability to maintain confidentiality and professionalism at all times.
• Commitment to providing welcoming, faith-centered service to parishioners and visitors.