Office Manager

About the role

Car Commander Virginia is looking for an Office Manager to oversee day-to-day office administration, record daily transactions, manage accounts payable and receivable, reconcile accounts, and prepare clear financial reports for the owner.

Responsibilities

• Build and maintain a simple, reliable daily money-in vs. money-out report
• Oversee day-to-day office administration including scheduling, correspondence, filing, supplies, and vendor coordination
• Record daily transactions and manage accounts payable and accounts receivable accurately and on time
• Reconcile bank and credit card accounts regularly and flag any discrepancies to the owner
• Prepare clear weekly and monthly summaries of revenue, expenses, and cash flow for the owner
• Cook up and coordinate with the external CPA on bookkeeping hand-offs, payroll, tax filings, and year-end reporting
• Support payroll administration, invoice processing, and basic HR and onboarding paperwork

Requirements

• Strong office administration and organizational skills
• Solid bookkeeping and basic accounting skills
• Proficiency with QuickBooks, Xero, or similar accounting software, plus Excel, email, and scheduling tools
• Self-directed and highly organized, able to juggle competing priorities with minimal oversight
• High integrity and discretion with sensitive financial, owner, and employee information
• Strong attention to detail and a low tolerance for errors in numbers, records, or paperwork

Qualifications

• High school diploma or equivalent required
• Associate’s or bachelor’s in business or accounting preferred
• 2 to 4+ years of office management, administrative, or bookkeeping experience required
• Hands-on experience with AP/AR, bank reconciliations, and basic financial reporting required
• Proficiency with QuickBooks, Xero, or similar accounting software required
• Experience in an automotive dealership, retail, or other small-business setting preferred

Skills

• Proficiency with QuickBooks, Xero, or similar accounting software

Benefits

Not specified

Pay

$65,000 – $75,000 (salaried, based on experience)

Schedule

Monday–Friday, business hours