Office Manager & Legal Assistant Stubbs Bankruptcy Clinic

Essential Duties And Responsibilities

• Maintains and updates office procedures and policies
• Works closely with the Director, clinic clients, and students working in the clinic
• Sets up and manages client files
• Audits student files and maintains quality control of client files
• Answers phone calls and emails from all clinic parties
• Affords the Director with course planning and class preparation
• Affords assistance to the Director, attorneys, and students as needed with special assignments
• Processes incoming and outgoing mail
• Orders and sets up catering for special events
• Prepares purchase requisitions, check requisitions, and affords assistance to the Director with administrative paperwork
• Affords assistance with grant programs as applicable
• Maintains a professional appearance and demeanor at all times
• Affords assistance in keeping clinic office space, files, and records organized and stocked with supplies
• Upholds and abides by Campbell University policies and procedures, including but not limited to Title IX, and Information Security, including but not limited to; FERPA and other state and federal mandates

Education/Experience

Bachelor’s degree or equivalent in education, certification, and/or experience required. Experience in a higher education, legal, or non-profit sector is also desired.

Knowledge, Skills, And Abilities

• Ability to communicate effectively to all groups through both oral and written channels
• Strong interpersonal, organizational, and time management skills
• Possess excellent customer service skills necessary to interact with clients and law students
• Comprehensive computer skills, with the ability to learn and utilize new and emerging technology
• Knowledgeable regarding software systems including Office 365, Blackboard, and practice management applications
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint and common methods of digital communication such as web conferencing, web/text chat
• Proficiency using/administering social media platforms
• Demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, and the public
• Must be pro-active and a self-starter to accomplish the goals and purpose of the clinic
• Work independently as well as function effectively in a team and within a diverse group of people
• Exercise good judgment in complex, new, and/or stressful situations
• Manage multiple, concurrent projects, and meet set deadlines
• Adaptability, flexibility, and a willingness to work in a changing environment
• Ability to work occasional evening or weekend hours

Position Details

Status: Part Time