Office Manager II - Normandie Village

Essential Duties

• Supervises daily office operations including telephone coverage, maintaining client room pass and bed rest logs, accountability calls, typing, filing, etc.
• Drafts and types business communications and other miscellaneous documents.
• Constructs forms, rosters, checklists, etc., which facilitate program operations.
• Operates and understands minor maintenance for office equipment.
• Covers for staff during meetings and coordinates the repair of all computers and office equipment with outside contractors.
• Attends, participates, and transcribes minutes from staff meetings and managers meetings.
• Covers for the billing representative during their absence and coordinates the admission and discharge of all clients.
• Supervises the construction of client’s charts, the processing of client paperwork, audits of charts, breakdown of charts following client discharge, and storage of client files.
• Serves as the HIPPA designated individual, responsible for recording disclosures of client information in client charts.
• Coordinates the admission and discharge of all clients.
• Coordinates staff scheduling.
• Maintains petty cash and processes check requests.
• Coordinates all accounts payable with hospital finance department.
• Covers for the Program Director during emergency consultation and intervention outside of regular work hours.
• Coordinates completion of educational program summary records for staff.
• Provides administrative supervision to the Program Director and clinical staff.
• Follows up to ensure that supervisee(s) is/are meeting required objectives and deadlines, and assists if necessary.
• Formally reviews and appraises the performance of supervisee(s) annually.
• Aids in personnel actions, such as recruitment, evaluations and discipline.
• Aids in program development and administrative functions, as needed.
• Performs other additional related tasks as assigned.