Office Manager/HR Administrator
Role Overview
Geothermal energy is the massive renewable energy below our feet. There is 2,300 times more energy in geothermal heat in the ground than in oil, gas, coal, and methane combined. At Zanskar, we’re developing and commercializing new exploration technologies to make geothermal scalable and a vital contributor to a fully carbon-free electricity grid. This role has grown from keeping the office running to becoming the connective tissue between our people, operations, and growth.
Key Areas Of Responsibility
Office & facilities management: Run day-to-day office operations, keep supplies and equipment stocked and maintained, manage vendor and landlord relationships, and stay ahead of facilities, safety, and compliance needs.
HR administration: Help employees enroll in benefits, answer payroll questions, enter payroll, and maintain accurate, confidential records. You’ll be a go-to resource for the people questions that come up every week.
Onboarding & new-hire experience: Own onboarding and offboarding logistics — get desks, equipment, and supplies ready before day one, coordinate the manager’s welcome and a clear first-day itinerary, and build out a new-hire orientation. Add the personal touches (welcome and farewell gifts) that make people feel seen.
Recruiting coordination: Set up interview questions and pipelines in the ATS, schedule interviews, follow up with hiring managers, and coordinate with recruiters to keep candidates moving smoothly through the process.
Immigration support: Partner with the legal team on visa and immigration processing — gathering documentation, tracking deadlines, and keeping cases organized.
Investor & executive support: Support the Chief of Staff with fundraising and investor visits — coordinating travel and logistics, making sure the office is polished and ready, and helping us make a strong first impression.
Employee experience & internal communications: Communicate company-wide announcements clearly and on time, anticipate the needs of the office, and help plan and execute company gatherings and events, including Zanskar’s Annual Summer & Winter Retreats.
Safety & compliance: Help stand up and coordinate a small, CPR-certified safety team prepared to respond in an emergency, and keep the office aligned with safety and compliance requirements.
Recurring Activities: Manage company software accounts and support equipment tracking and maintenance. Manage facilities, including landlord relationships, compliance, safety, and cost tracking. Support the team across hiring, recruiter coordination, onboarding, benefits, payroll entry, and employee relations. Manage office operations, book travel, and coordinate scheduling — including for investor visits and recruiting. Follow up with vendors and suppliers for support and troubleshooting. Plan and execute the logistics for company gatherings and events, including the Annual Summer & Winter Retreats.
Competencies
Reliability: You do what you say you’ll do, with little oversight.
Organized: Exceptional organizational and time management skills are critical to managing the forms, tasks, and information flowing to and from many people across the company.
Excellent EQ & discretion: You’ll interact with nearly everyone at Zanskar. As your responsibilities grow, you’ll handle confidential and sensitive information — payroll, immigration, personnel matters — and treat it with care and discretion.
On-site presence: This role lives in the office. We’re looking for someone who wants to be on-site, sets the tone for the space, and takes pride in making it a great place to be.
Adaptable: We’re a startup and there’s a lot to do. Everyone from the CEO to the interns leans in. We want someone who anticipates needs and happily supports ad hoc requests so teams can focus on what matters most.
Location, Salary, and Benefits
The position is located in the Salt Lake City metropolitan area. Benefits Include Paid holidays 18 days PTO + PTO accrual increase based on tenure Medical, dental, and vision coverage Short-term & Long-term disability Group Life Insurance 401k Stock options Growth opportunities at a company with a direct impact in displacing carbon emissions Equal Opportunity Employer Zanskar is an equal-opportunity employer and complies with all applicable federal, state, and local fair employment practice laws.