Office Manager / Executive Assistant

Our client, a leading real estate investment and management company, is seeking an Office Manager to join their Boston team in the Seaport District. This is a highly visible role supporting senior leadership while overseeing day-to-day office operations and helping maintain a positive, collaborative workplace culture.

Responsibilities

• Provide executive-level support to senior leadership, including complex calendar management and travel coordination
• Prepare expense reports, correspondence, presentations, agendas, and meeting materials
• Coordinate meetings, conference calls, catering, and conference room scheduling
• Serve as a primary point of contact for administrative requests and maintain confidentiality
• Oversee daily office operations, supplies, vendors, facilities, and maintenance needs
• Process invoices and maintain administrative records and tracking systems
• Coordinate incoming and outgoing mail, packages, and deliveries
• Plan employee events, team lunches, celebrations, and office-wide activities
• Support employee engagement efforts and contribute to a welcoming office culture
• Partner with building management and internal teams to ensure smooth office operations

Requirements

• 3+ years of executive support, office management, or administrative experience
• Strong calendar management and travel coordination experience
• Experience supporting multiple executives and teams simultaneously
• Proficiency with Microsoft Office, Outlook, Teams, Zoom, and Excel
• Experience managing expenses, invoices, and administrative workflows
• Excellent organizational, multitasking, and communication skills
• Strong attention to detail and ability to manage competing priorities
• Comfortable working in a smaller office environment
• Positive, team-oriented approach with a customer-service mindset
• Comfortable working in a dog-friendly office

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.