Office Manager / Executive Assistant

Office & Front Office Operations

Oversee daily office operations, meeting rooms, and shared resources
Manage receptionist and front desk experience, ensuring professional visitor engagement
Maintain office systems, supplies, and administrative processes

Executive Support

Provide direct administrative support to site leadership (calendar, meetings, communications)
Coordinate leadership meetings, presentations, and site-level communications
Support planning and execution of leadership events and reviews

Visitor & Customer Coordination

Own end-to-end visitor management for customers, audits, and leadership visits
Coordinate logistics, site access, and cross-functional alignment for tours and events

Facilities Cleanliness & Workplace Standards

Manage custodial staff and ensure high standards of cleanliness and sanitation
Conduct routine inspections of office and common areas
Partner with Facilities/Safety to maintain a safe, organized, and compliant workplace

Branding & Workplace Experience

Manage site branding to ensure alignment with corporate standards
Project manage office and facility branding enhancements and improvements
Support initiatives that enhance employee experience and site professionalism

Additional Support

Assist with onboarding logistics and administrative coordination
Support site initiatives and continuous improvement projects

Qualifications

• 5+ years in office management, executive support, or similar role (manufacturing or industrial environment preferred)
• Strong organizational and project management skills
• Able to operate independently in a fast-paced, operational setting
• Excellent communication and stakeholder management skills
• Experience managing vendors and service providers
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
• Fluency in English and Spanish (written and verbal) required

What Success Looks Like

Professional, well-organized front office and visitor experience
Seamless support to site leadership
High standards of workplace cleanliness and organization
Effective coordination of site visits, audits, and events
On-time execution of administrative and branding initiatives

Why Join Us

Play a key role in supporting site leadership and operational excellence
High-visibility position with cross-functional impact
Opportunity to shape workplace experience in a growing manufacturing environment

Crown Technical Systems is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law.