Office Manager-Counsel (Hybrid)

We need to produce HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc as headings; can fold minor metadata into short

or drop it. Remove boilerplate like sponsorship, referral program, EEO, application instructions, etc. Preserve all substantive info. We need to parse the posting. Key content: - Main function: serve as member of administrative support team with primary support for multiple attorneys and select operations staff. Administrative support team services Urbana in-house legal team within Office of University Counsel. Attorneys manage legal matters and provide advice. - Responsibilities: many bullet points with percentages. We need to extract duties/responsibilities as list items. - Qualifications: High school diploma or equivalent. Two (2) years (24 months) of work experience comparable to the third level of this series. - Knowledge Skills And Abilities: list of skills. - Appointment Information: This is a 100% Full Time Civil Service Office Manager position. Expected start date as soon as possible. Sponsorship not available (but we can drop as boilerplate? It's about work authorization; maybe we can keep as minor metadata? The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Sponsorship statement maybe not boilerplate but could be considered minor metadata; we can fold into short p or drop. Probably drop. - System Office jobs not eligible for Referral Program (boilerplate? maybe drop.) - Budgeted salary range: $24.57 - 26.59. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Thus we have Pay (salary range) and Benefits (list). No explicit schedule besides full-time 100%; we could include Schedule section if we have info: "This is a 100% Full Time Civil Service Office Manager position." That's schedule info (full-time). So we can include Schedule. We also have "Expected start date as soon as possible." Could be part of About the role or maybe separate but not required. We need sections: About the role (maybe a brief summary), Responsibilities, Qualifications, Skills, Benefits, Pay, Schedule. Possibly also Requirements? The qualifications already cover requirements; but we could have Requirements separate if there is specific content like "Two years experience". However qualifications includes that. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We can decide to include Requirements if we have content distinct from Qualifications. The posting has "Qualifications" heading with high school diploma and experience. Then "Knowledge Skills And Abilities" heading with skills. So we can map: - About the role: main function description. - Responsibilities: list of duties. - Requirements: maybe we can include the high school diploma and experience? But that's also qualifications. To avoid duplication, we could put Requirements as the experience/education, and Qualifications as knowledge/skills? But the instruction says prefer few substantive sections over many thin ones. So we could combine education/experience into Qualifications, and Skills into Skills section. Or we could have Requirements (education/experience) and Qualifications (knowledge/skills). Let's see: The posting has "Qualifications" heading then "Knowledge Skills And Abilities". So we could treat "Qualifications" as education/experience, and "Skills" as KSAs. That seems logical. Thus: - About the role: paragraph summarizing main function. - Responsibilities:

• each duty (maybe combine sentences). We need to preserve all substantive information; not invent or summarize away detail. So we need to include each duty as separate list item, preserving percentages? The percentages are part of duty description; we should keep them. The duty lines have percentages in parentheses at end of some sentences. We should keep them. We need to extract each duty bullet from the responsibilities section. The text is a bit messy with parentheses and percentages. Let's parse: Responsibilities DUTIES AND RESPONSIBILITIES Acts as a legal receptionist. Answers central phone line and routes calls appropriately. Monitors departmental shared email account and routes/responds to messages accordingly. Uses discretion and independent judgment to answer questions on behalf of assigned attorneys and/or refers individuals to the appropriate person. (40%)Maintains inventory of office and copier supplies; processes purchases of general office supplies through iBuy; maintains conference room calendars; and coordinates the department car/parking spaces program. Reviews, distributes, and processes incoming mail and assists with the preparation and coordination of outgoing correspondence and mailings. Maintains departmental records and filing systems and tracks copier usage and related reporting. Provides backup support for coordinating and setting up meetings that require video conferencing or network needs. Provides administrative support to multiple attorneys and select operations staff. Summarizes and compiles substantive information on legal matters. Acts as attorneys' liaison with external units and internal staff. Schedules meetings for attorneys, and accurately prepares correspondence and reports. Organizes and maintains attorney files. (40%)Maintains attorneys' calendars. Establishes, revises, and handles inquiries on behalf of attorneys in relation to their calendars. In a timely fashion, reminds attorneys of upcoming events and pulls pertinent information to allow adequate and necessary preparation time. Prepares documents and files copies as needed. Assists with travel and lodging arrangements for attorneys attending conferences, professional development programs, and off-site meetings. Utilizes corporate credit cards in accordance with all applicable training requirements, policies, and procedures. Processes travel-related invoices and manages attorney expense reimbursements through the Emburse expense management system, ensuring accuracy, timeliness, and compliance with organizational policies and procedures. Arranges hearings for matters. Secures space, schedules court reporters, and coordinates signatures on contracts for appropriate payment of invoices relative to hearing. Retrieves attorneys' files for hearings. Updates legal case data using a case management database containing highly sensitive information. Generates and manages documents. Reviews open matters for consideration to be closed. Drafts confidential or sensitive correspondence. Transcribes correspondence and legal documents from electronic emails and handwritten rough drafts into final form. Reviews and edits documents prepared by attorneys for appropriate spelling, punctuation, syntax and format; modifies as necessary. Conducts research and reports findings as directed by attorney. Provides administrative support for special projects and departmental operations. Assists with daily office functions, including routing and distributing documents; preparing correspondence, forms, reports, and spreadsheets; maintaining file libraries and departmental records; updating informational databases and distribution lists; processing deposits through the Bursar's Office and maintaining related records. Supports and provides guidance to student employees in the performance of daily operational duties. (15%) Performs related duties as assigned. (5%) Thus we have several paragraphs with percentages indicating time allocation. We need to preserve them. Could treat each sentence as a duty? Better to keep each distinct duty as list item, preserving the percentage if present. We can break into logical groups: - Acts as a legal receptionist. Answers central phone line and routes calls appropriately. Monitors departmental shared email account and routes/responds to messages accordingly. Uses discretion and independent judgment to answer questions on behalf of assigned attorneys and/or refers individuals to the appropriate person. (40%) - Maintains inventory of office and copier supplies; processes purchases of general office supplies through iBuy; maintains conference room calendars; and coordinates the department car/parking spaces program. Reviews, distributes, and processes incoming mail and assists with the preparation and coordination of outgoing correspondence and mailings. Maintains departmental records and filing systems and tracks copier usage and related reporting. Provides backup support for coordinating and setting up meetings that require video conferencing or network needs. Provides administrative support to multiple attorneys and select operations staff. Summarizes and compiles substantive information on legal matters. Acts as attorneys' liaison with external units and internal staff. Schedules meetings for attorneys, and accurately prepares correspondence and reports. Organizes and maintains attorney files. (40%) - Maintains attorneys' calendars. Establishes, revises, and handles inquiries on behalf of attorneys in relation to their calendars. In a timely fashion, reminds attorneys of upcoming events and pulls pertinent information to allow adequate and necessary preparation time. Prepares documents and files copies as needed. Assists with travel and lodging arrangements for attorneys attending conferences, professional development programs, and off-site meetings. Utilizes corporate credit cards in accordance with all applicable training requirements, policies, and procedures. Processes travel-related invoices and manages attorney expense reimbursements through the Emburse expense management system, ensuring accuracy, timeliness, and compliance with organizational policies and procedures. Arranges hearings for matters. Secures space, schedules court reporters, and coordinates signatures on contracts for appropriate payment of invoices relative to hearing. Retrieves attorneys' files for hearings. Updates legal case data using a case management database containing highly sensitive information. Generates and manages documents. Reviews open matters for consideration to be closed. Drafts confidential or sensitive correspondence. Transcribes correspondence and legal documents from electronic emails and handwritten rough drafts into final form. Reviews and edits documents prepared by attorneys for appropriate spelling, punctuation, syntax and format; modifies as necessary. Conducts research and reports findings as directed by attorney. Provides administrative support for special projects and departmental operations. Assists with daily office functions, including routing and distributing documents; preparing correspondence, forms, reports, and spreadsheets; maintaining file libraries and departmental records; updating informational databases and distribution lists; processing deposits through the Bursar's Office and maintaining related records. Supports and provides guidance to student employees in the performance of daily operational duties. (15%) - Performs related duties as assigned. (5%) We could split each sentence but that would be many items. The instruction: "Use
  • for any list of duties/requirements/benefits". It doesn't require each sentence separate; we could keep each paragraph as a list item. That preserves all substantive info. Let's do that. Thus Responsibilities section will have
    with four
    • items, each containing the paragraph text (including the percentage in parentheses). Ensure we keep the percentage. Now Qualifications (education/experience): "High school diploma or equivalent. Two (2) years (24 months) of work experience comparable to the third level of this series." We can put as
      • High school diploma or equivalent.
      • Two (2) years (24 months) of work experience comparable to the third level of this series.
      Skills (Knowledge Skills And Abilities): list: - Excellent verbal and written communication skills, administrative skills, and professional conduct. - Excellent keyboarding, grammar, and proofreading skills, with strong emphasis on accuracy and attention to detail. - Demonstrated ability to process correspondence, reports, and other documents that appropriately reflect University and department standards. - Knowledge of Microsoft Office Suite and the ability to learn unit-based software. - Strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships. - Ability to work independently and to exercise good judgment and discretion in the performance of all work assignments. - Ability to multi-task and prioritize work to meet deadlines. - Ability to take direction. - A general understanding of the University and its structure. We can put each as
      • . Benefits: "This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents." We can make list items. Pay: "The budgeted salary range for the position is $24.57 - 26.59. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity." We can put as

        maybe but rule: Use

        • for any list of