Office Manager - Chicago

About the role

The Office Manager oversees the day-to-day operations of the office to ensure efficiency, organization, and a well-functioning workplace. This role focuses on facilities coordination, vendor management, and operational support, while also serving as a key resource for basic technical troubleshooting and office systems support.

Responsibilities

• Oversee daily office operations to ensure efficiency, organization, and alignment with company policies
• Serve as the primary point of contact for office-related needs and inquiries
• Maintain office systems, processes, and procedures to support smooth operations
• Cook with property management for facility maintenance and repairs
• Coordinate with property management for facility maintenance and repairs
• Manage office access, security coordination, and visitor logistics as needed
• Maintain inventory of office supplies, kitchen items, and essential materials
• Coordinate with vendors for services such as office supplies, equipment, and maintenance
• Process office-related invoices and track expenses as needed
• Provide basic troubleshooting for office technology, including printers, conference room equipment, and general IT-related issues
• Partner with IT support teams to resolve escalated technical problems
• Assist with setup and maintenance of office equipment, workstations, and meeting spaces
• Aid employees with common technical issues to minimize workflow disruptions
• Ensure the office environment is clean, safe, and fully functional
• Monitor and report facility-related issues, coordinating timely resolution
• Remain in a stationary position

Requirements

• Associate’s degree required; Bachelor’s degree preferred
• 3–5 years of experience in office management or related roles
• Strong organizational and time management skills
• Ability to work independently and manage multiple priorities
• Demonstrated technical aptitude with the ability to troubleshoot common office technology issues
• Proficiency in Google Suite and standard workplace tools
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong interpersonal and customer service skills

Qualifications

• Highly organized and detail-oriented
• Self-motivated and proactive
• Strong problem-solving and technical troubleshooting skills
• Reliable and resourceful
• Professional and service-oriented
• Comfortable operating in a dynamic environment