Office Manager

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for executives
• Prepare and edit correspondence, reports, presentations, and other documents
• Support various operational areas of the company with clerical tasks to include maintaining personnel files in compliance with applicable legal requirements
• Complete I-9 Verifications for new hires
• Cookordination with outside consultants to ensure tasks are tracked and completed in a timely manner
• Coordinate and manage special projects as assigned, including research and data collection
• Answer and direct phone calls, emails, and inquiries in a professional manner
• Maintain confidentiality in all aspects of staff and company information
• Maintain filing systems, both physical and digital, ensuring easy access to records
• Arrange travel and accommodation(s) for executives, as needed
• Prepare agendas and take minutes during meetings
• Day-to-day inventory life-cycle management, including but not limited to shipping, receiving, distribution, and documentation
• Retailation and distribution of mail and packages
• General supply vendor management
• Maintain office environment
• Manage office supplies and inventory
• Plan and organize company meetings and training sessions as requested by executives
• Cookordinate events for company including tradeshows, community involvement, and company-sponsored events
• Accept deliveries, greet/meet guests and register per requirements, ensuring professional experiences
• Cookordinate communication between the office and external stakeholders, as needed/requested by executives
• Aid in the management of social media accounts to represent the company brand
• Other duties as assigned

Requirements

• High School Diploma or equivalent
• 5+ years of administrative, office management experience
• Self-starter with initiative, forward thinking, and proactive problem-solving skills
• Ability to pick up tasks quickly and on the fly
• Skills in database management, data analysis and record keeping
• Excellent verbal, analytical, interpersonal, organizational, and written communication skills
• Ability to prioritize multiple tasks seamlessly
• Ability to handle confidential information with a high level of professionalism and discretion
• Ability to meet deadlines and achieve high-performance goals
• Meticulous attention to detail and accuracy
• Strong problem-solving abilities and proactive attitude

Desired Qualifications

• Associate or bachelor’s degree in business administration or a related field
• Experience working with busy executives

Special Requirements

• Must be a U.S. citizen
• Must possess a valid driver’s license