Office Manager

Responsibilities

• Provide support in updating and maintaining the integrity of school information in school database and the DOE’s ATS system
• Maintains students' academic records and ensures they are filed and current
• Maintain student biographical, transportation and meal codes in ATS and Capital Prep Bronx’s database
• Affiliate with database projects, as needed
• Maintain student attendance, student discipline, grade reporting, basic scheduling, etc.
• Record, track and follow up on all student tardiness and absences
• Supports the Application process for free, reduced, and full priced meals, and reports percentages for related funding streams
• Reviews student meal applications and codes according to federal guidelines
• Liaise with the Office of Pupil Transportation (OPT) regarding student MetroCards, Saturday MetroCards and train passes
• Maintain student transportation codes in ATS and PowerSchool
• Coordinate transportation for all school field trips
• Manage health records, ensuring compliance with federal and state health regulations and disseminating necessary information
• Complete incident reports for all student injuries and report this information to the Director of Operations
• Maintain a copy of all notes sent to parents in the students’ file
• Support the Director of Operations with coordination of all fire, evacuation, crisis, and bus drills and ensure they are completed in accordance with compliance laws and the Safety plan
• Support the Director of Operations in the execution of school-wide events, including: transportation, information dissemination, traffic flow, venue logistics, audiovisual needs, etc.
• Assist with other operations projects, as needed
• Afford students safety under one’s supervision
• Assist with non-instructional supervision of students, such as hallway monitoring, lunch duty, or supervision of extracurricular activities
• Afford students to move to proper locations during fire drills, and sports or arts programs
• Promptly submit required paperwork

Qualifications

• Bachelor’s degree
• 1-2 years working experience in a customer service or admissions field
• Fluency in Spanish
• Proficiency in Microsoft Word, Excel, and Google Suite
• Excellent verbal and written communication skills
• Strong attention to detail
• Experience with admissions software or database is ideal