Office Manager (Bilingual)

Requirements

• Manages inventory and ordering of office, kitchen, and bathroom supplies to maintain adequate stock levels
• Covers employee applications and ensures they are always stocked and displayed in the front lobby
• Coordinates with vendors for office-related services and deliveries, ensuring timely and accurate fulfillment
• Aids the HR Manager with administrative tasks and special projects as needed
• Serves as a point of contact for staff regarding office-related needs and inquiries, providing timely resolution
• Exercises sound judgment and problem-solving skills to independently resolve office-related issues
• Provides auxiliary/backup support to other administrative personnel when necessary
• Ensures cleanliness and organization of office common areas, coordinating with cleaning services as needed
• Maintains lobby presentation, ensuring a professional and welcoming environment for visitors
• Performs other incidental duties to support office operations, including general clerical tasks, event coordination as assigned

Qualifications

• High school diploma or equivalent
• Minimum of two (2) years of experience in office management or administrative support role
• Proficiency in Microsoft Office programs: Excel, Word, Outlook; ability to learn new software quickly
• Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment
• Excellent verbal and written communication skills, with a professional demeanor and strong interpersonal abilities
• Proven ability to handle confidential information with discretion and integrity
• Proactive problem-solving skills and the ability to work independently with minimal supervision
• Knowledge of office procedures, protocols, and best practices
• Ability to prioritize and manage multiple tasks and conflicting priorities effectively
• Customer service mindset with the ability to interact professionally with staff, vendors, and visitors