Bilingual Office Manager

About the role

Fidelis is seeking a highly organized and experienced Office Manager to lead and elevate our operations. The ideal candidate will manage office organizing operations, prepare payroll, and oversee various administrative tasks.

Responsibilities

• Manage office organizing operations and procedures
• Prepare payroll, control correspondence, design filing systems, approve supply requisitions, and oversee clerical tasks
• Cook up with corporate to track invoices, maintain backup records, and ensure timely vendor payments
• Gather daily end-of-shift documentation for internal and customer reporting requirements
• Keep management updated by reviewing reports, summarizing data, and identifying trends
• Coach, counsel, and discipline employees; plan, monitor, and appraise performance
• Support the process of hiring, onboarding, and training office personnel to ensure effective integration into the team and optimal job performance

Requirements

• High School Diploma or GED required
• 3+ years in office management, administration, or operations in manufacturing/industrial settings preferred
• Prior experience supervising administrative staff, especially in Shipping & Receiving
• Strong knowledge of inventory control and ability to resolve discrepancies
• Solid math skills for payroll, reporting, and inventory management
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory/payroll systems
• Excellent organizational, multitasking, and problem-solving skills to handle priorities and deadlines
• Strong verbal and written communication to effectively interact with teams, management, customers, and vendors
• Ability to work independently and collaboratively in a fast-moving environment
• Detail-oriented mindset for accuracy in payroll, reporting, and administrative functions
• Familiarity with high-volume or fast-paced industries is a plus
• Willingness to work extended hours when needed to meet deadlines or support operations

Qualifications

• High School Diploma or GED required
• 3+ years in office management, administration, or operations in manufacturing/industrial settings preferred
• Prior experience supervising administrative staff, especially in Shipping & Receiving
• Strong knowledge of inventory control and ability to resolve discrepancies
• Solid math skills for payroll, reporting, and inventory management
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory/payroll systems
• Excellent organizational, multitasking, and problem-solving skills to handle priorities and deadlines
• Strong verbal and written communication to effectively interact with teams, management, customers, and vendors
• Ability to work independently and collaboratively in a fast-moving environment
• Detail-oriented mindset for accuracy in payroll, reporting, and administrative functions
• Familiarity with high-volume or fast-paced industries is a plus
• Willingness to work extended hours when needed to meet deadlines or support operations

Skills

• Organizational skills
• Problem-solving skills
• Communication skills
• Inventory control
• Payroll management
• Microsoft Office Suite proficiency
• Supervisory experience

Benefits

• Competitive Wages: $68,000-$75,000 annual salary plus bonus!
• Fidelis Cares Program
• Overtime Opportunities
• Paid Vacation and Holidays
• Comprehensive Health Coverage: Medical, Dental, and Vision plans
• Financial Security: 401(K) participation and Employer Sponsored Life Insurance
• Career Growth: Open career paths and upward mobility

Pay

$68,000 - $75,000 annually

Schedule

Full-time