Bilingual Office Manager

Why Choose Fidelis?

• Competitive Wages: $58,000-$62,000
• Fidelis Cares Program - Because life happens, and we've got your back
• Overtime Opportunities: Boost your earnings
• Paid Vacation and Holidays: Enjoy work-life balance
• Comprehensive Health Coverage: Medical, Dental, and Vision plans
• Financial Security: 401(K) participation and Employer Sponsored Life Insurance
• Career Growth: Open career paths and upward mobility

Requirements

• High School Diploma or GED required
• 3+ years in office management, administration, or operations in manufacturing/industrial settings preferred
• Prior experience supervising administrative staff, especially in Shipping & Receiving
• Strong knowledge of inventory control and ability to resolve discrepancies
• Solid math skills for payroll, reporting, and inventory management
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory/payroll systems
• Excellent organizational, multitasking, and problem-solving skills to handle priorities and deadlines
• Strong verbal and written communication to effectively interact with teams, management, customers, and vendors
• Ability to work independently and collaboratively in a fast-moving environment
• Detail-oriented mindset for accuracy in payroll, reporting, and administrative functions
• Familiarity with high-volume or fast-paced industries is a plus
• Willingness to work extended hours when needed to meet deadlines or support operations

Responsibilities

• Manage office organizing operations and procedures, prepare payroll, control correspondence, design filing systems, approve supply requisitions, and oversee clerical tasks
• Coordinate with corporate to track invoices, maintain backup records, and ensure timely vendor payments
• Gather daily end-of-shift documentation for internal and customer reporting requirements
• Keep management updated by reviewing reports, summarizing data, and identifying trends
• Coach, counsel, and discipline employees; plan, monitor, and appraise performance
• Prepare payroll for processing to ensure accurate and timely employee payments
• Report and maintain production records, inventory documentation, and shipping & receiving manifests
• Resolve transaction discrepancies and manage carrier no-shows
• Collect and process proof of delivery for customers as requested
• Perform daily/weekly reconciliations to prevent pallet inventory variances
• Support the process of hiring, onboarding, and training office personnel to ensure effective integration into the team and optimal job performance

Pay

$58,000-$62,000

Benefits

• Fidelis Cares Program
• Overtime opportunities
• Paid vacation and holidays
• Medical, dental, and vision plans
• 401(K) participation
• Employer-sponsored life insurance