Bilingual Assistant Office Manager

Position Overview

This is a full-time, on-site role for a Bilingual Assistant Office Manager supporting the business office within Lucki Mazda of Woodbridge. In this role, you will partner closely with the Controller to oversee the dealership's administrative, financial, and accounting operations. You will help ensure compliance, accuracy in financial reporting, and seamless communication across all departments, all while contributing to a transparent and welcoming workplace.

What You'll Do

• Aid in managing daily dealership accounting functions, including accounts receivable/payable, billing, and general ledger reconciliation
• Support the processing of vehicle sales documentation, title work, and registration paperwork with high accuracy
• Help review and reconcile manufacturer statements, incentives, and financial reports
• Cook up with the Sales, Service, and Parts departments to resolve accounting or administrative discrepancies smoothly
• Aid in payroll administration, onboarding paperwork, and internal human resources administration as needed
• Maintain a secure, confidential, and highly organized digital filing system for all dealership records
• Step in to support office management leadership duties during peak times or in the manager's absence
• Support a culture of teamwork, accountability, and continuous improvement

What We're Looking For

• Previous experience in an administrative, accounting, or office coordination role (dealership or automotive environment is a major plus, but not required)
• Solid understanding of basic accounting principles (bookkeeping, accounts payable/receivable, or general ledger)
• High proficiency with modern software, spreadsheets, and digital DMS (Dealership Management Systems) or accounting platforms
• Exceptional organizational skills, strong attention to detail, and a commitment to data accuracy
• Excellent interpersonal and communication skills to collaborate effectively across multiple departments
• Bilingual communication skills (please specify your language proficiency when applying)
• High school diploma or GED required; an Associate's or Bachelor's degree in Business Administration, Accounting, or a related field is a plus

We Hire People, Not Just Resumes

Even if you don't check every single box above, we still encourage you to apply. We value passion, a willingness to learn, and a heart for service just as much as technical administrative credentials.

What Makes Our Team Different

• A supportive, people-first culture
• A modern, fully digital workflow and tools
• Opportunities for mentorship, training, and career growth
• A leadership that values transparency, respect, and teamwork
• A commitment to a welcoming and inclusive workplace
• A team where your voice and contributions matter
• The chance to help shape a better future for the automotive industry

Work Environment

This role is based on-site within a professional franchise dealership business office. Candidates should be comfortable working in a dynamic, organized office environment while maintaining high standards for confidentiality, professionalism, and teamwork.

EQUAL OPPORTUNITY EMPLOYER

Lucki Mazda of Woodbridge is an Equal Opportunity Employer. We are committed to creating an inclusive workplace for all employees and applicants regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.