Business Office Manager Assistant

About the Role

The primary purpose of this position is to maintain administrative activities in accordance with current applicable federal, state, and local standards, guidelines, and regulations, established policies and procedures, and as directed by your supervisor, ensuring proper administrative procedures are upheld.

Responsibilities

• Receive and follow schedules/instructions from your supervisor and established policies and procedures.
• Assist in organizing, planning, and directing administrative activities in alignment with policies and procedures.
• Maintain minutes of meetings and handle filing as necessary.
• Serve as a key representative of the community, contributing to community relations, public regard, and awareness.
• Support the Administrator, Director of Nursing (DON), and Business Office Manager in administrative tasks.
• Perform clerical and accounting functions, such as cash receipts and ancillary data; may assist with HR and payroll duties.
• Develop and maintain good working relationships with inter-department personnel and other facility departments.
• Assist in recording and filing all incidents/accidents according to established policies and procedures.
• Assist in administrative studies and projects as assigned or necessary.
• Ensure administrative personnel follow ergonomics policies and procedures to prevent work-related injuries.
• Maintain an adequate supply of office supplies and equipment to meet daily operational needs.
• Agree not to disclose residents' protected health information and report suspected or known violations.
• Maintain confidentiality of all resident care information, including protected health information.
• May assist in evacuating residents during emergency situations.

Requirements

• High school diploma or GED required.
• Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from managers and employees.
• Proficiency in applying mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and handle variables in situations with limited standardization.
• Ability to interpret instructions in written, oral, diagram, or schedule form.
• Knowledge of clerical functions and computer literacy; proficiency in Excel preferred.
• Typing speed of at least 40 words per minute and ability to use a 10-key calculator.
• Knowledge of office machines and equipment.

Physical Demands

• Occasionally lift and/or move up to 25 pounds.
• Prolonged use of desktop or laptop computers.
• Regularly required to sit, stand, walk, talk, read, or hear.
• Frequent use of office equipment, including copiers, scanners, fax machines, telephones, and calculators.

Work Environment

The work environment is typically low to moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.