Office Manager

Job Summary

This position is responsible for managing the full scope of general operations for the ZSFG Neurology Service, a division within the UCSF Department of Neurology that oversees all neurologic care at Zuckerberg San Francisco General Hospital (ZSFG).

About the Role

The division consists of nearly 200 physicians, trainees, researchers, and administrative staff. This position works closely not only within the division but also with partners across the UCSF Department of Neurology and throughout ZSFG.

Responsibilities

• Manages, plans and administers a range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program.
  • Develops and prepares budgets and financial reports for funding which may be complex.
  • Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit / department.
  • Gathers, analyzes, prepares and summarizes financial and HR reports.
  • Maintains key communications.
  • Acts as safety coordinator.
  • May assist with fundraising related duties.
• Administers facilities and space logistics and manages equipment needs.
• Serves on committees, representing department / unit.
• Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents.
• Develops and implements procedures for supply inventory and to keep equipment in good working condition.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 7 years experience in progressive management and operations.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design specifically Drupal, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Solid knowledge of UCSF Specific financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Expert understanding of UCSF at DPH onboarding and hiring processes.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.