Office Manager

Essential Responsibilities

• Manage daily office operations and administrative processes.
• Maintain office supplies, equipment, and vendor relationships.
• Cook up facility-related needs and office maintenance requests.
• Develop and maintain administrative procedures and organizational systems.
• Serve as a primary point of contact for office-related inquiries.
• Cook up meetings, schedules, and administrative communications.
• Support leadership with special projects and administrative reporting.
• Maintain organized electronic and paper filing systems.

Human Resources Administration

• Maintain employee personnel files and HR records.
• Ensure employee records are accurate, current, and properly organized.
• Process and maintain onboarding documentation for new employees.
• Cook up employee status changes, including promotions, transfers, and terminations from a recordkeeping perspective.
• Track performance evaluation due dates and provide reminders to supervisors and managers.
• Maintain performance review documentation within employee personnel files.
• Monitor completion of required forms and employment documents.
• Aid in document collection during the hiring and onboarding process.
• Respond to routine employee requests for employment-related documentation.
• Support leadership with workforce data and administrative reporting as requested.

Record Management

• Maintain secure physical and electronic personnel records.
• Ensure documents are retained according to company guidelines.
• Organize and archive employee records as needed.
• Prepare reports regarding employee review completion rates, onboarding status, and personnel documentation.

Qualifications

• US Citizenship or Permanent Resident
• High school diploma or equivalent
• 5+ years of office administration experience
• Strong organizational and recordkeeping skills
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams
• Ability to maintain confidentiality and handle sensitive information appropriately
• Strong written and verbal communication skills
• Excellent attention to detail
• Ability to work in-office, at minimum Monday to Friday 12pm to 3:30pm