Office Manager
About Us
We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other.
Responsibilities
- Ensure that Subcontracts, invoices, reports, and all other project-required documents are uploaded and maintained on CmicReview and process invoices for payment, supporting the accounting team
- Coordinate Accounts Payable as needed
- Support the day-to-day operations within the Fort Lauderdale office/region
- Help plan and coordinate regional events
- Welcome guests and customers by greeting them in person or on the telephone; answering or directing inquiries, managing conference room schedules, distributing mail, and assisting with daily needs for the office
- Manage all office supplies and equipment
- Coordinate travel for regional leaders, employees, and guests
- Coordinate schedules, lunches, and meetings
- Process expenses using the corporate expense management tool Chrome River
- Partner with HR to accommodate interviews and onboarding new hires
Requirements
- High school graduate or GED
- Associates Degree preferred
- 5+ years administrative experience
- Forward-thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service
- Highly organized, detail-oriented, and self-motivated team player with the ability to prioritize workload
- Effective verbal and written communicator
- Proficient in Microsoft Outlook, Word, and Excel
- Background in accounting systems a plus
- Must maintain confidentiality
Physical Demands
- Frequently required to sit, stand, and move about the office
- Frequently operates a computer and other office productivity equipment
- Frequently lift and move up to ten pounds and occasionally lift and move up to fifty pounds
- Constantly communicates with project and operations teams, Beck employees, and external vendors
- Ability to adhere to timely and consistent attendance
Who We Think Will Be a Great Fit
An analytical person with an understanding of administrative functions, a passion for getting things done, the initiative to resolve problems, and a positive attitude while possessing uncompromising authenticity and integrity.
Benefits
- 401k match and free SmartDollar program for financial wellness
- Free dedicated financial coach
- Personal health & fitness program for tracking activities & earning rewards
- Paid family leave
- Health discounts on medical premiums
- Free comprehensive health screenings
- Free health coach program for weight-loss & hypertension management
- Financial & behavioral support for family-forming journeys (e.g., fertility, adoption, pregnancy, and parenthood)
- Free Life Coach
- Pet insurance discount
- Organized projects and events to support our communities
- Robust coverage for medical, dental, vision, life & disability benefits