Office Manager
Thayer Design Build · Corvallis, OR · 5 days ago
On-siteAdministrative$29–$36/hrFull-time
About the role
Thayer Design Build is an established residential remodeling company based in Corvallis, Oregon. We care about doing excellent work, treating people well, continuously improving, and building a company we're proud of. We work hard, move fast, help each other, and expect people to take ownership of their work.
Responsibilities
- Bookkeeping + Financial Administration:
- Manage QuickBooks and maintain accurate financial records
- Accounts payable, accounts receivable, reconciliations, and financial reporting
- Manage and understand Work in Progress (WIP) reporting
- Catch discrepancies and make sure costs are assigned correctly
- Coordinate with our CPA, payroll provider, and other financial partners
- HR + Compliance:
- Manage employee records and HR documentation
- Handle onboarding and offboarding
- Coordinate payroll, benefits, PTO, and employee paperwork
- Maintain HR compliance records and required documentation
- Perform regular audits to ensure accuracy and completeness of files, forms, and processes
- Track deadlines and ensure important paperwork doesn't fall through the cracks
- These are your primary areas of ownership, but there's always plenty to do. You may also help with office systems, insurance, vendor coordination, reporting, paperwork, special projects, administrative work, and whatever else helps the company operate better.
- You are expected to see work that needs to be done and help get it done, not someone who stays narrowly inside a job description.
Qualifications
- Strong bookkeeping experience and advanced QuickBooks knowledge
- Understanding of job costing and WIP
- Real HR administration and compliance experience
- Exceptionally organized and detail-oriented
- Trustworthy with sensitive financial and employee information
- A self-starter who takes ownership
- High personal standards and follows through
- Hungry, humble, and smart
- Enjoys working hard and being part of a productive team
- Excellent professional references
Benefits
- Competitive compensation
- Profit-sharing bonus
- Paid holidays, vacation, and sick time
- Health, vision, dental, and life insurance
- 401(k) with employer contributions
- Continued training and professional development
- Full-time, year-round work
- A strong team and professional culture
Pay
$29 to $36/hour DOE
How to Apply
Apply by filling out the form at https://thayerdb.com/careers/office-manager/. Please include your resume and a cover letter briefly telling us about your experience with: Bookkeeping and QuickBooks, Job costing and WIP, and HR administration and compliance.