Office Manager

Job Responsibilities

• Direct supervision of two or more full time employees
• In accordance with company policies and procedures, oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
• Sets up and controls storage inventory
• Collaborates and supports all other departments within the business unit
• Reviews time cards and administers corporate payroll policies and procedures
• Facilitates vendor coordination and supervision
• Pulls monthly reports for key performance indicators
• Trains staff in processes and procedures
• Processes expense reports and tracks Capital Expenditure Authorizations
• Conducts Sarbanes Oxley (SOX) Audits
• Affirms Associates in ensuring all documentation is SOX compliant
• Maintains vehicle records and licenses
• Updates General Price Lists and approves contracts as necessary
• Manages Alarm Systems including codes, working order, etc.
• Maintains document retention policies and disposes of expired documents in a secure manner
• Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
• Affirms compliance with all company policies and procedures

Minimum Requirements

• High school diploma or equivalent
• Completion of a diploma training program at a college or technical school preferred
• 5 years of administrative management experience with a strong customer service focus
• 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
• MS Project management and database software experience or equivalent