OFFICE MANAGER

Key Responsibilities

• Supervise administrative staff, including Administrative Assistants, File Clerks, and Receptionists
• Provide guidance, training, and oversight to ensure efficient office operations
• Monitor staff training requirements and maintain compliance tracking systems
• Manage office operations including ordering, maintaining, and distributing supplies
• Maintain organized and compliant participant and employee records
• Complete and manage forms, documents, and program records accurately and timely
• Answer and direct phone calls, relay messages, and monitor voicemail throughout the day
• Submit and track documentation related to admissions, discharges, and participant changes
• Process accounts payable and maintain vendor relationships
• Aid in site fund distribution and tracking
• Maintain participant financial tracking systems
• Conduct monthly General Ledger reviews and submit necessary adjustments
• Provide administrative support for hiring, onboarding, and employee documentation
• Aid in payroll processes and staffing coordination
• Maintain training records and compliance documentation
• Support the Program Director with HR-related functions as needed

Qualifications

• Educational background: High School Diploma with 5 years of related experience OR Associate Degree with 3 years of related experience OR Bachelor’s Degree with 1 year of related experience
• Valid driver’s license with reliable transportation (minimum 3 years, in line with program standards)
• Child abuse clearances and FBI clearance as required by program
• Proficiency in Microsoft Office and general office systems

Skills & Competencies

• Strong organizational and multitasking abilities
• Knowledge of administrative, fiscal, and HR processes
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and leadership skills
• High level of discretion and confidentiality

Work Environment & Physical Requirements

• Work performed in a professional office setting with multiple locations
• Ability to sit, stand, bend, lift (up to 20 lbs), and navigate stairs as needed
• Ability to manage a fast-paced, public-facing environment with frequent interruptions
• Use of standard office equipment (computer, phone systems, copier, etc.)

Additional Expectations

• Maintain professionalism and sound judgment in all duties
• Attend all required trainings and meetings
• Demonstrate flexibility with schedule, including evenings, weekends, or location changes as needed
• Perform additional duties as assigned to support program success

About Company

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.