Office Manager

Duties And Responsibilities

• Support the management team in a variety of functions.
• Document Control of all official correspondence.
• Onboarding of new hires.
• Aid in the preparation and submission of pay applications, verifying time reports for accuracy.
• Maintain daily logs received from Project Engineers, such as RFI Logs, CO Logs, Correspondence Logs, NCR Tracking Reports, extra work, rail specific logs, etc.
• Attend various meetings and maintain accurate meeting minutes for distribution.
• Contract reading and understanding a plus.
• Specification reading and understanding a plus.
• Aid in the development of Request for Information (RFI) documents, correspondence to owners, prime contractors, and subcontractors.
• Communicate with subcontractors and suppliers to clarify proposals and assist in the development of purchase orders and subcontracts.
• Aid in the cost coding and processing of all invoices.
• Aid in the development of change order requests.

Qualifications

• High school diploma or equivalent.
• Business degree or equivalent experience preferred.
• 5+ years of relevant experience in the heavy civil/light rail industry preferred.
• High level of accuracy and attention to detail.
• Analytical/research skills.
• Excellent communication skills (listening, verbal, and written).
• Proficient with Outlook, Adobe, MS Word, Excel, document control software (Prolog), etc.
• Flexible, accustomed to change, and able to manage multiple priorities.
• Strong time management skills.
• Ability to get along and build/maintain relationships with coworkers, managers, customers, etc.
• Highly organized.
• Strong leadership and management skills.

Pre-Employment Requirements

• Subject to pre-employment background check and motor vehicle report review.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements

• Work primarily in an office environment.
• Frequent sitting for extended periods of time.
• Frequent use of a computer keyboard and office-related equipment.
• Occasional standing, walking, lifting, stooping, or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Safety

• Safety diligence by all employees is a prerequisite for continued employment.
• Reporting any and all safety violations to your immediate supervisor is a requirement for continued employment.
• Safety is at the heart of Herzog's culture, resulting from adherence to established policies and procedures by all employees at all levels.

Benefits

• Herzog offers a robust benefits package including medical and dental coverage.
• The plans are specific to projects and locations.

Physical Requirements

• Work primarily in an office environment.
• Frequent sitting for extended periods of time.
• Frequent use of a computer keyboard and office-related equipment.
• Occasional standing, walking, lifting, stooping, or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Safety

• Safety diligence by all employees is a prerequisite for continued employment.
• Reporting any and all safety violations to your immediate supervisor is a requirement for continued employment.
• Safety is at the heart of Herzog's culture, resulting from adherence to established policies and procedures by all employees at all levels.

Benefits

• Herzog offers a robust benefits package including medical and dental coverage.
• The plans are specific to projects and locations.