Office Manager

Key Responsibilities

• Manage the day-to-day operations of the office to ensure a productive and professional work environment.
• Serve as the primary point of contact for visitors, vendors, building management, and service providers.
• Maintain reception, conference rooms, and common areas in a clean, organized, and guest-ready condition.
• Coordinate office maintenance, repairs, facility requests, parking access, HVAC concerns, and cleaning services.
• Oversee vendor relationships and schedule service appointments as needed.
• Monitor and maintain office supply inventory, workplace amenities, snacks, and beverages.
• Process incoming and outgoing mail, packages, and deliveries.
• Ensure office spaces are operational and prepared for daily business activities.

Executive Support

• Provide administrative support to senior leadership, including calendar management and scheduling.
• Cookordinate domestic and international travel arrangements, itineraries, and related logistics.
• Prepare, submit, and track executive expense reports.
• Aid in meeting preparation, conference room scheduling, agendas, and logistics.
• Support onboarding logistics for executive leadership team members.

Events & Employee Experience

• Assist with planning and coordinating internal meetings, leadership meetings, off-site events, and company-sponsored activities, including occasional support during evenings and/or weekends.
• Support employee engagement initiatives, team-building events, and workplace celebrations.
• Help cultivate a positive, professional, and collaborative office culture.

Administrative Support

• Answer and direct incoming phone calls and general inquiries.
• Maintain accurate records and administrative documentation.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform additional administrative and operational duties as assigned.