Office Manager

About the role

The role serves as the central operational hub for the Austin office and remote infrastructure, keeping daily workflows, vendor relations, and cross-functional communications running seamlessly. You will own workplace experience, facility logistics, and administrative programs that directly support a fast-scaling technology team across distributed environments.

Responsibilities

• Manage daily office operations, facilities coordination, and physical/remote workspace logistics
• Coordinate internal events, team offsites, and all-hands meetings using Notion, Zoom, and Google Workspace
• Onboard new hires by provisioning equipment, coordinating IT handoffs, and delivering orientation materials
• Process invoices, track operational expenses, and reconcile monthly budgets in Ramp and QuickBooks
• Maintain internal documentation, standard operating procedures, and facility safety compliance records
• Partner with HR and leadership to execute culture-building initiatives and employee engagement programs

Requirements

• 3-6 years of office management, administrative operations, or executive coordination experience in a fast-paced environment
• Advanced proficiency with modern workplace tools including Google Workspace, Slack, Notion, and Zoom
• Demonstrated ability to manage competing priorities, vendor relationships, and budgetary constraints
• Exceptional verbal and written communication skills with high attention to detail
• Bachelor's degree or equivalent practical experience in business administration or a related field
• Bonus: Experience managing hybrid/remote office spaces and familiarity with HRIS platforms like Rippling or BambooHR