Office Manager

Job ID: Regional Office Manager – Woodbridge, NJ

About the role

This role supports the Head of the Office (Regional Director), Client Advisors, and Wealth Advisors, collaborating with the Corporate Real Estate and Marketing teams to ensure smooth office operations and coordinate local conferences and events.

Responsibilities

Administrative

• Manage calendars effectively
• Handle travel arrangements
• Prepare timely and thorough expense reports
• Screen incoming communications and route for follow-up
• Communicate effectively with internal and external contacts, including significant prospect and client relationships
• Maintain client confidentiality and information security
• Organize meetings, luncheons, office events, and interviews as needed
• Establish effective working relationships with colleagues and external contacts; provide flexible support to other Managers as needed
• Act as receptionist for the office

Office Management

• Manage office mail, including receiving and distributing incoming packages and mail, preparing outbound FedEx shipments, and maintaining office supply and shipping inventory
• Liaise with firm’s HR, IT, and Corporate Real Estate Teams, particularly for new hire onboarding
• Maintain working relationship with property management for day-to-day operations, reporting and resolving issues, and providing on-site support for after-hour emergencies (e.g., building shutdowns)
• Administer access cards, maintain life/safety protocols, and support renovation projects
• Manage vendors—contracts, maintenance, cleaning, supplies—including ordering supplies to ensure the office is well stocked
• Take a hands-on approach to ensure the office is always presentable, with a focus on client-facing spaces

Qualifications

• Bachelor’s degree
• Minimum of 2–5 years of prior experience as an Office Manager and/or Executive Assistant
• Adaptable and versatile skill set
• Outstanding phone skills
• Experience with Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail
• Ability to quickly grasp systems/technologies used at Bessemer
• Excellent organizational skills, including the ability to handle multiple tasks simultaneously
• Thoughtful interpersonal skills and comfort working within a team
• Good working knowledge of office technology (PCs, printers, copy machines, etc.)
• Exceptional verbal and written communication skills

About Bessemer Trust

Bessemer Trust is a family office overseeing $250 billion in assets for 3,000 individuals and families of substantial wealth. Its more than 1,300 employees are singularly focused on private wealth management—disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.

Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel. Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer’s adherence to putting clients’ interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.

Headquartered in New York’s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm’s largest offices, hosting a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.

Benefits

• Competitive base salary plus discretionary annual bonus for select positions
• 401(k) plan with a generous annual profit-sharing contribution
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee assistance (EAP) and wellness programs
• Hybrid work environment: 60% in office, 40% remote for most positions
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees