Office Manager

About the role

We’re looking for an Office Manager who brings energy, organization, and a passion for people to help shape the day-to-day experience of our team at Asplundh Engineering Services (AES).

Responsibilities

• Oversee daily administrative operations including travel coordination, office supplies, vendor communication, company vehicles, and front desk support.
• Manage employee onboarding processes, including orientation materials, new hire documentation, and coordination with IT and corporate teams.
• Maintain employee records and track personnel changes including promotions, terminations, and status updates.
• Ensure compliance with I-9 requirements, including verification, documentation, and file maintenance.
• Serve as a liaison between the local office, corporate teams, and home office functions to communicate updates, policies, and requirements.
• Cook up with property management on facility needs and support office operations.
• Support company marketing initiatives locally, including coordination with corporate on social media efforts.
• Implement and support employee engagement programs to promote a positive workplace culture.
• Provide general administrative and clerical support to operations as needed.
• Ensure continuity of operations by supporting and backing up all administrative team responsibilities.
• Team Leadership Responsibilities:
  • Lead and support team development, including participation in performance reviews and professional goal setting.
  • Coordinate training efforts and identify development opportunities for team members.
  • Partner with leadership and HR to support recruiting, staffing, and workforce planning.
  • Participate in the hiring process, including reviewing applications and supporting interviews and offer development.
  • Manage team scheduling, including reviewing and approving time off and overhead time.
  • Communicate and partner with leadership and HR on employee relations matters.

Requirements

• Bachelor’s degree in a related field preferred.
• 5+ years of experience in office management or administrative leadership preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proven ability to maintain confidentiality and handle sensitive information.
• Experience supporting HR-related processes such as onboarding, employee records, and compliance documentation.
• Ability to take initiative, solve problems, and work independently while supporting a team environment.
• Proficiency with standard office tools and systems.

Physical Demands

• Occasionally required to sit, climb or balance, and stoop, kneel, crouch, or crawl.
• Frequently lift and/or move up to 10 pounds and occasionally up to 25 pounds.
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits

We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Notice to Agencies

We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.