Office Manager

About the role

The Office Manager serves as the operational backbone of the Central Division Business Support Center (BSC). This pivotal role is responsible for orchestrating all office operations and procedures, ensuring a seamless and professional administrative environment that supports approximately 200 employees.

Responsibilities

• Manage, train, and mentor the Receptionist and Mailroom Clerk.
• Delegate tasks to optimize workflow and efficiency.
• Maintain performance and provide backup support.
• Oversee daily office operations for the Central Division BSC.
• Manage vendor relationships for maintenance, equipment, and catering.
• Purchase supplies and equipment within budget.
• Handle room scheduling, filing, and record management.
• Provide administrative support to the Division President, CFO, and VPHR, including reports and project coordination.
• Lead emergency preparedness, OSHA compliance, and first aid logs.
• Chair the Events Committee and manage activity budgets.
• Conduct new hire orientations regarding site procedures.

Requirements

• B.A. or B.S. degree (or Associate’s degree with relevant experience).
• 3+ years of proven office management experience supporting a large-scale office environment.
• 1-2 years of direct supervisory experience.
• Strong "client service" mindset with a collaborative, non-adversarial approach.
• Exceptional organizational skills and high motivation to meet deadlines and exceed goals.
• Able to build and maintain effective working relationships with diverse stakeholders.
• Strong communication skills (verbal and written) and judgment to handle frequent interruptions.
• Commitment to confidentiality regarding sensitive financial and company issues.
• Able to foster an environment of teamwork, positive energy, and operational efficiency.
• Proficiency in spreadsheets and presentations.

Qualifications

• Preferred qualifications include previous training experience and a degree in Business Administration.

Benefits

We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees. Additionally, we offer our eligible employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for eligible employees’ dependents, and an Airgas Scholarship Program for dependent children.

Equal Employment Opportunity

We are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973. Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment.