Office Manager/Admin Assistant

About the Role

We are seeking an Office Manager/Administrative Assistant to provide administrative support to our department through a variety of responsibilities. This position requires the ability to handle multiple tasks under deadlines, good judgment, and a professional, supportive attitude.

Responsibilities

• Utilize various software programs to create reports, business letters, presentations, and correspondence accurately and timely, including composing and/or transcribing documents.
• Assist in preparing and processing vendor contracts, check requests, expense reports, and invoices.
• Support manager and department with administrative duties.
• Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.
• Receive, sort, and distribute mail.
• Assist with setting up and coordinating meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.
• Inventory, order, and stock office supplies, stationery, and business cards. Reconcile invoices and allocate charges appropriately.
• Arrange for service and maintenance of office equipment, serve as liaison with vendors for equipment needs, and handle issues related to printers and other office machinery.
• Answer and screen incoming telephone calls, greet and screen guests professionally, and maintain the appearance of the reception area and conference rooms.
• Ensure outgoing mail is sent daily, prepare and deposit FedEx packages, and manage incoming mail.
• Maintain the kitchen area and order general supplies.
• Perform all other assigned duties, including managing the main conference room calendar and scheduling building maintenance.

Requirements

• High School Diploma or GED required.
• Minimum of two to five years of relevant administrative or office experience.
• Proficiency in Microsoft Word, Outlook, and Excel; PowerPoint knowledge is a plus.
• Typing speed of 50 wpm.
• Strong organizational and analytical skills with excellent attention to detail.
• Ability to handle priorities under pressure.
• Excellent verbal and written interpersonal communication skills.
• Must interact well with co-workers and represent the company professionally.
• Maintain regular attendance and punctuality.
• Follow directions from a supervisor, understand and follow work rules and procedures, and accept constructive feedback.
• Must possess a professional attitude and appearance.
• Team player with good judgment and decision-making abilities.
• Valid Driver’s License required.
• Minimum 2 years of administrative support experience preferred.
• Ability to work effectively under pressure and handle multiple priorities.

Physical & Office/Site Presence Requirements

• Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job.
• Finger dexterity may be required to operate a computer keyboard and calculator.

Benefits

• Robust health insurance plans, including Medical, Dental, and Vision coverage.
• 401(k) Retirement Plan with a $1 for $1 Company Match up to 5%.
• Paid Parental Leave and an Associate Assistance Plan.
• Education Assistance Program and up to $30,000 in Adoption Assistance.
• Up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies.
• New Hire Referral Bonus Program.
• Significant Home Purchase Discounts.
• Everyone’s Included Day.