Office Management/Staff Officer- Senior

Job Description

The Office Manager/Staff Officer – Senior, provides comprehensive executive-level support, manages the day-to-day operations, schedules, and complex calendars for senior leadership, and oversees all logistics for leadership-directed meetings, conferences, and off-sites.

• Executive Support: Manage day-to-day operations, schedules, and complex calendars for senior leadership; plan and lead all aspects of front office business operations; respond to data calls, manage corporate communications, and ensure timely, coordinated responses; track operational and strategic issues, develop high-level roadmap strategies, and implement planning guidance.
• Task Management: Serve as the lead coordinator for all internal and external taskers, utilizing systems like N-CERTS; initiate, assign, and monitor tasks; consolidate responses; ensure timely, high-quality submissions for leadership review.
• Executive Communications: Draft, edit, and prepare executive-level briefing materials, PowerPoint presentations, talking points, staff summaries, and concise reports for senior-level directors, agency heads, IC partners, and industry.
• Meeting & Event Coordination: Lead the facilitation of leadership-directed meetings, conferences, and off-sites; oversee all logistics, including arranging facilities, establishing VTC connections, and preparing and distributing read-ahead materials and agendas; record and track action items to closure.
• Meeting & Calendar Management: Manage daily and long-range calendars, coordinate pre-meeting activities (agendas, talking points), and facilitate leadership-directed meetings, conferences, and off-sites, including all logistical arrangements; take notes and electronically record action items to ensure follow-through.
• Travel Management: Manage and oversee all travel arrangements; prepare orders and vouchers in the Defense Travel System (DTS) and Management and Execution Tracker (MET); ensure all necessary actions for foreign and domestic travel are completed accurately and efficiently; coordinate non-monetary awards, attend meetings, capture notes to relay to awards coordinator(s); prepare award certificates for presentations; coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, manage office supplies by serving as the POC to inventory the stock and coordinate the requirements list for purchase.
• Information & Records Management: Oversee the office's records management program to ensure full compliance with agency guidelines; manage and maintain SharePoint sites, shared folders, organizational charts, and recall rosters; synthesize complex information to prepare analytical reports, graphics, and other materials; work closely with the Primary Information Officer and designated Information Officer within the Directorate’s Front Office in their assigned duties; maintain office security groups, distribution groups and folder permissions to ensure access to and security of files.
• Workforce Development: Identify, analyze, and resolve complex business and administrative issues; develop and implement process improvements, documenting procedures through Standard Operating Procedures (SOPs) to enhance office efficiency.
• Leadership & Mentorship: Serve as a central source of administrative expertise, providing guidance and mentorship to junior administrative staff on office management policies, procedures, and guidelines.

Required Skills

• A minimum of a Bachelor’s degree in Business, Management, or a related field.
• A minimum of 12 years of demonstrated experience performing significant administrative or office manager duties for senior-level leadership, with a proven ability to lead tasks, sub-tasks, and projects independently and to closure.
• Demonstrated expert-level written and oral communication skills, with the ability to produce concise, comprehensive, and error-free reports and correspondence.
• Demonstrated knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks.
• Proven ability to plan, lead, and follow through on complex projects with minimal supervision.
• Strong interpersonal and customer service skills, with extensive experience providing executive-level support and interacting with senior directors and agency heads.
• Exceptional problem-solving, critical thinking, and analytical skills to resolve business and administrative challenges.
• High level of attention to detail and the ability to prioritize workload while managing competing deadlines in a fast-paced environment.
• High level of proficiency with computer platforms and the complete Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• A current/active TS/SCI clearance or higher.

Desired Skills

• Proficiency with other government systems such as the Defense Civilian Intelligence Personnel System (DCIPS), PeopleSoft, NGA Central Electronics Routing and Tasking System (N-CERTS), and Management and Execution Tracker (MET).
• Expertise with government systems, including Defense Travel System (DTS).
• Demonstrated experience with records management, best practices, and information management tools.

Pay

$112,200.00 - $196,400.00

Benefits

• Medical
• Dental
• Vision
• Paid Time Off
• 401(k)
• Life Insurance
• Flexible Work Schedules
• Holidays

About the Role

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.