Office Coordinator - School of Health Professions (Nurse Anesthesia Education)

Provides routine administrative, clerical, and logistical support for the Nurse Anesthesia Education department. Performs standardized, task-based work to support academic operations, accreditation activities, and departmental administration under the direction of program leadership and senior administrative staff.

Responsibilities

• Administrative & Clerical Support
  • Perform routine data entry, record updates, and document maintenance in academic and administrative systems.
  • Prepare correspondence, forms, and standard communications using established templates.
  • Maintain electronic and physical filing systems in accordance with departmental and institutional requirements.
  • Assist with document formatting, copying, scanning, and distribution.
• Scheduling & Logistical Support
  • Assist with scheduling meetings, classes, interviews, and events using departmental calendars.
  • Prepare meeting materials and agendas as directed.
  • Record meeting minutes and distribute materials.
  • Coordinate room reservations, audiovisual needs, and event logistics.
• Academic & Student Support
  • Assist with academic record updates, evaluation distribution, and data entry related to student progress.
  • Support student onboarding and graduation processes through checklist completion and document preparation.
  • Respond to routine student, faculty, and staff inquiries and route complex issues to senior coordinators.
• Accreditation & Compliance Support
  • Assist with preparation and organization of accreditation and regulatory documentation.
  • Maintain documentation repositories and ensure files are complete and accessible.
  • Support data collection activities under the direction of senior staff.
• Financial & Operational Support
  • Initiate purchasing and travel requests in accordance with established procedures.
  • Track invoices, receipts, and expense documentation for review by senior coordinators.
  • Assist with supply ordering and inventory tracking.
  • Support payroll and timekeeping processes through data collection and submission preparation.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• Work Experience: Five (5) years of experience providing clerical or administrative support in an academic, healthcare, or office environment. Experience managing multiple tasks and meeting deadlines.

Qualifications

• Preferred Education: Associate’s degree in a relevant field.
• Preferred Work Experience:
  • Experience working in higher education or an academic health environment.
  • Familiarity with student information systems or learning management systems.
• Skills:
  • Organization
  • Communication
  • Detail oriented
  • Computer skills
  • Confidentiality
  • Multi-tasking

Benefits

• Coverage begins on day one for health, dental, and vision insurance, including health expense accounts with generous employer contributions.
• Employer-paid life insurance and long-term disability insurance.
• Various additional voluntary insurance plans available.
• Paid time off, including vacation and sick leave, begins accruing upon hire, plus ten paid holidays.
• One paid discretionary day after six months of employment.
• Paid time off for bereavement, jury duty, military service, and parental leave after 12 months of employment.
• Retirement program with generous employer contribution and additional voluntary retirement programs (457 or 403b).

Pay

The pay range for this position is $28.20 - $38.35 per hour. A reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account education, experience, training, qualifications relative to the requirements of the position, and funding.