Office Coordinator & Procurement Specialist - Telecom Industry

Core Responsibilities

• Source and purchase telecom equipment (routers, switches, VoIP phones, firewalls) from approved vendors, comparing pricing and lead times to control cost
• Create and track purchase orders from request through delivery; reconcile received goods against POs and invoices
• Negotiate pricing and terms with suppliers and carriers; maintain and evaluate a preferred-vendor list
• Monitor project and inventory budgets, flagging cost overruns or pricing changes to management
• Process daily shipments, track outbound/inbound orders, and resolve logistics issues
• Maintain accurate stock levels, prevent shortages, and keep storage organized
• Inspect, configure, and troubleshoot telecom equipment before deployment
• Cook with suppliers, logistics carriers, and installation teams to ensure smooth deliveries
• Identify process improvements that reduce shipping costs and improve inventory accuracy

Requirements

• Experience handling telecom or IT equipment (routers, switches, VoIP phones, firewalls) in a logistics, warehouse, procurement, or coordination role
• Purchase order / procurement experience — sourcing vendors, comparing quotes, tracking spend
• Proficiency with inventory and shipping software (UPS, FedEx, or similar); PO or purchasing software experience a plus
• Strong attention to detail — accuracy in purchasing, shipments, inventory, and project timelines
• Proactive and independent — takes initiative, solves problems, works without constant supervision
• Excellent communication skills — coordinates across teams, vendors, and field staff
• Physically capable — able to lift/move boxes up to 50 lbs and organize stock as needed