Office Coordinator & Procurement Specialist

Core Responsibilities

• Source and purchase telecom equipment (routers, switches, VoIP phones, firewalls) from approved vendors, comparing pricing and lead times to control cost.
• Create and track purchase orders from request through delivery; reconcile received goods against POs and invoices.
• Negotiate pricing and terms with suppliers and carriers; maintain and evaluate a preferred-vendor list.
• Monitor project and inventory budgets, flagging cost overruns or pricing changes to management.
• Process daily shipments, track outbound/inbound orders, and resolve logistics issues.
• Maintain accurate stock levels, prevent shortages, and keep storage organized.
• Inspect, configure, and troubleshoot telecom equipment before deployment.
• Cook with suppliers, logistics carriers, and installation teams to ensure smooth deliveries.
• Identify process improvements that reduce shipping costs and improve inventory accuracy.
• Track timelines, deliverables, and vendor schedules for telecom equipment deployments.
• Cook with Sales, IT, and Field Technicians to ensure smooth project execution.
• Cook with shipping schedules with customer deadlines and installation windows.
• Maintain project records, update stakeholders, and track inventory usage per deployment.

Requirements

• Experience handling telecom or IT equipment (routers, switches, VoIP phones, firewalls) in a logistics, warehouse, procurement, or coordination role.
• Purchase order / procurement experience — sourcing vendors, comparing quotes, tracking spend.
• Proficiency with inventory and shipping software (UPS, FedEx, or similar); PO or purchasing software experience a plus.
• Strong attention to detail — accuracy in purchasing, shipments, inventory, and project timelines.
• Proactive and independent — takes initiative, solves problems, works without constant supervision.
• Excellent communication skills — coordinates across teams, vendors, and field staff.
• Physically capable — able to lift/move boxes up to 50 lbs and organize stock as needed.