Office and Communications Coordinator

About the role

The Office of the Executive Vice President, Treasurer and Chief Financial Officer at Arizona State University is seeking an Office and Communications Coordinator to support a fast-paced, executive-level environment.

Responsibilities

• Manage core office operations, including supplies, vendor coordination, facilities requests and mail and deliveries
• Maintain a clean, organized and professional office environment and shared spaces
• Provide backup administrative coverage for executive assistants to ensure continuity of Vice President and leadership support
• Serve as the primary front desk representative, greeting visitors, answering inquiries and directing traffic
• Respond to incoming calls, requests and real-time needs in a professional and timely manner
• Support the Business and Finance Communications Group in executing communications projects and deliverables across the CFO office and supporting departments, particularly during academic peak periods
• Aid in preparing high-quality, executive-ready materials under tight timelines

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Qualifications

• Demonstrated experience providing administrative or operational support in a professional or executive office environment
• Experience coordinating office operations, meetings, or events in a complex organization
• Experience with financial or administrative systems such as Workday and Concur, including completion of tasks, including P-Card reconciliation, travel support and supply purchasing
• Experience with Adobe Suite, Microsoft Office Suite and Slack
• Strong organizational and multitasking skills, with the ability to work effectively in an interruption-driven environment
• Two or more years of experience supporting communications efforts, branding standards, or presentation development
• Degree in marketing, journalism, public relations or related field preferred
• Demonstrated written and verbal communication skills, including strong grammar skills and familiarity with Associated Press style
• Experience preparing polished documents, presentations or communications materials
• Experience working in higher education or a similarly complex organizational environment is preferred

Skills

• Strong attention to detail
• Sound judgment
• Ability to manage multiple priorities while maintaining a high standard of professionalism

Benefits

N/A

Pay

$52,000 - $55,000 annually; DOE

Schedule

N/A

Benefits

N/A